Fellows Park Engineering and Design Services

The City of Scranton Office of Economic and Community Development is issuing Request for Proposal 2026-RFP-125 for engineering and design services for the Fellows Park Improvements Project located in West Scranton, Pennsylvania. The procurement seeks qualified firms or individuals to provide comprehensive engineering and design services on a time and materials, not-to-exceed fee basis, including detailed topographic surveying, base mapping documentation, site evaluation, and construction-ready design documents. Deliverables encompass engineering and design services for site demolition, erosion and sediment control, ADA-compliant poured-in-place playground surfacing, rubber curbing, new play structures and swings with installation, concrete walkways, vinyl-coated chain link fencing, and construction supervision and inspection. Respondents must demonstrate a minimum of five years of experience under their current business name, provide at least two professional references, and possess professional liability insurance of $1,000,000 per occurrence and $1,000,000 aggregate, comprehensive general liability of $1,000,000 per person and occurrence with $2,000,000 aggregate, and statutory workers' compensation coverage. Award evaluation criteria include completeness and quality of response (10%), responsiveness to requirements (25%), professional qualifications and experience (25%), proposed work plan (25%), and project fees and hourly rates (15%). All proposals must be submitted electronically through the City's e-Procurement Portal at https://secure.procurenow.com/portal/scrantonpa no later than 10:00 a.m. on Tuesday, April 21, 2026, with a deadline for submitting questions by April 15, 2026 at 11:59 p.m. Bid opening will occur publicly in City Council Chambers on the 2nd Floor of City Hall with a video available subsequently on YouTube. Respondents must submit proposals with detailed cost sheets showing hourly rates, labor costs, expenses, and total costs by task, accompanied by a 10% Bid Bond, with Performance and Payment Bonds of 100% of contract price due at award.

Respondents must comply with Community Development Block Grant regulations and Section 3 provisions, as HUD funding sources are applicable to this project. All proposal submissions must include a certificate of insurance, signed affirmative action, non-segregated facilities, and non-collusion affidavits, along with disclosure by current contractor documentation. Prospective respondents are required to register and follow the project on the City's e-Procurement Portal to receive addenda notifications and be eligible for consideration; companies that fail to follow the project will not receive automatic notifications and will be unable to participate in the solicitation. The scope of work must be completed on an accelerated schedule to ensure the entire project, including construction, is finished by December 31, 2026. The RFP documents do not specify an incumbent vendor, existing infrastructure requiring integration, or a stated budget range or award value for this procurement.