FD02 Buchanan State Forest Janitorial Services

The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources, Bureau of Forestry, is seeking janitorial services for the Buchanan State Forest Resource Management Center (RMC) Office and Storage Building (SB) located at 25185 Great Cove Road in McConnellsburg, Pennsylvania. The procurement involves comprehensive cleaning services for approximately 8,416 square feet of space, including weekly and semi-annual cleaning tasks. A mandatory site inspection is required for all prospective bidders prior to submitting a bid, with the contract term spanning from July 1, 2021, to June 30, 2022. The scope of work includes providing all necessary cleaning supplies and equipment, servicing multiple floors that include restrooms, windows, hard surface floors, and carpeted areas. The contract has options to renew annually for up to four additional years, with the award to be determined by the lowest total bid. The bid submission deadline was set for May 3, 2021, with all electronic bids to be submitted according to the specified terms and conditions outlined in the procurement documents.

This procurement opportunity is exclusively reserved for the Small Business Procurement Initiative, meaning only self-certified small businesses approved by the Department of General Services prior to the bid opening date are eligible to submit a response. The Commonwealth reserves the right to request references and may reject bidders based on inadequate past performance. While specific budget ranges were not explicitly detailed in the documents, the contract will operate on a reimbursement basis for actual services performed. The procurement covers two specific facilities: the Resource Management Center, which has approximately 15,000 square feet across five floors, and the Storage Building, with its own specific cleaning requirements. The Commonwealth maintains flexibility in the contract, including the right to terminate for convenience or in cases of non-appropriation of funds, which provides additional risk mitigation for the government entity.