Fax*Mand SiteVisit JanitorialServ AAHSD

The State of Louisiana, specifically the Acadiana Area Human Services District (AAHSD), is seeking bids for comprehensive janitorial services at the Opelousas Behavioral Health location through a competitive procurement process. The contract is structured for an initial one-year term beginning July 1, 2025, with potential renewal options for two additional 12-month periods, not to exceed a total of 36 months. A mandatory jobsite visit is required for all bidders, and failure to complete this visit will result in bid disqualification. The solicitation (RFx Number 3000024845) requires vendors to provide detailed pricing and meet specific operational standards for cleaning and maintaining the facility. Bids are due by June 13, 2025, at 2:00 PM CST, and the contract will be awarded to the lowest responsive, responsible bidder meeting all specified requirements. Evaluation criteria will include comprehensive compliance with the attached specifications, special terms and conditions, and online bidding instructions. Potential bidders must be registered in the LaGov system and can contact Nancy Bourque at (337) 948-0226 for site visit scheduling and additional information.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must be prepared to provide comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability with specified minimum coverage limits. Electronic payment will be processed through LaCarte procurement card for purchases under $5,000 and Electronic Funds Transfer (EFT) for other payments. The contract will be funded using next fiscal year funds, subject to legislative appropriation, with delivery prohibited prior to July 1, 2025. Bidders are required to submit a W-9 form if newly registered and must comply with federal and state regulations, including civil rights laws, ADA accessibility requirements, and E-Verify provisions. While specific budget ranges are not explicitly detailed, the solicitation suggests that pricing should include all associated costs such as transportation, freight, inside delivery, unpacking, assembly, and debris removal. Prices are expected to remain firm for a minimum of 60 days, with invoicing requirements mandating separate invoices for each delivered and accepted order.