Fax Bid* Vehicle Equipment - DOC

The Louisiana Department of Corrections (DOC) Probation & Parole is seeking a vendor to install specialized vehicle equipment on two 2024 Dodge Durangos through solicitation number 3000024703. The procurement requires comprehensive installation of nine specific vehicle components, including an interior front light bar, rear glass light bar, under mirror lights, grille lights, cargo side window lights, a handheld controller/siren, speaker, wiring kit, and a transport cell. Vendors must be located within 130 miles of Baton Rouge and provide unit pricing that encompasses all labor, materials, equipment, and installation costs. The bid responses are due by May 5, 2025, at 2:00 PM CST, with vendors required to submit through the LaGov online vendor system, with alternative submission options of fax or physical mail. Evaluation criteria will focus on the lowest responsive and responsible bidder meeting the detailed technical specifications, with the state reserving the right to reject individual line items. Technical requirements mandate specific LED configurations, color specifications, protection ratings, and mounting standards for emergency vehicle equipment, with most components referencing Feniex model equivalents or approved alternatives.

The procurement includes several Louisiana-specific vendor preferences, allowing potential bidders to claim advantages if their workforce comprises at least 50% Louisiana residents or if products are produced, manufactured, or assembled in Louisiana. Additionally, United States product manufacturing preferences are in place, where items manufactured in the U.S. can receive up to a 5% cost consideration advantage. Vendors must be registered in the LaGov system and include a W-9 form if newly registered. While no specific budget range is explicitly stated, the solicitation requires comprehensive pricing that covers all associated installation costs. Payment will be processed through LaCarte procurement cards for purchases under $5,000 and Electronic Funds Transfer (EFT) for larger transactions. Bidders must provide warranty terms and specify days to completion after receipt of order (ARO), with the DOC planning to deliver the vehicles directly to the selected vendor's location for equipment installation. The state intends to award the contract with consideration for vendor responsiveness, technical compliance, and cost-effectiveness.