Fauquier County FY27 Updating Current CSA Renewals Agreements & NEW CSA Vendor Opportunities

Fauquier County, Virginia is issuing a Children's Services Act (CSA) contract renewal opportunity through the Bonfire procurement platform for Fiscal Year 2027, administered jointly by the Fauquier County Department of Social Services and the Fauquier County School Board. This procurement encompasses two concurrent processes: renewal of existing CSA vendor contracts and solicitation of new CSA contractors. Services procured include Special Education and Related Services, Treatment Foster Care Services, Congregate Care and Residential Services, Community Based Services, and Community Based Services for DJJ Court Services Unit, with certain services designated as Medicaid-eligible. Existing CSA contractors must submit complete renewal documentation by June 15, 2026, including updated cover sheets with current contact information, revised rate sheets or fee schedules for FY 2027, updated licenses and certificates of insurance, school calendars for education services, and No Crimes Against Children certifications. New CSA contractors may submit applications through June 30, 2027, using the New CSA Vendor Application process. Contractors must indicate their proposed rate increase category (no increase, below 3 percent, or above 3 percent) and provide justification letters for any increases, which require approval from the Fauquier County Community Policy and Management Team at least 45 days before implementation. The contract term runs from July 1, 2026, through June 30, 2027, with renewal options for four additional one-year periods. All questions regarding the opportunity must be submitted through the Bonfire Application portal.

CSA contractors must comply with extensive contractual requirements including maintenance of multiple insurance coverages: Commercial General Liability ($1,000,000 per occurrence/$3,000,000 aggregate), Professional Liability Insurance ($1,000,000 per occurrence/aggregate), and Workers' Compensation and Employers' Liability insurance ($100,000/$500,000/$100,000). All contractors must certify compliance with Virginia Code 22.1-296.1, which prohibits violent felonies, crimes involving child abuse or sexual offenses, and crimes of moral turpitude. Rates are negotiated and fixed for the contract term and must not exceed those listed in Virginia's Service Fee Directory, with funding sources including CSA pool funds, Virginia Medicaid, and Title IV-E funds for foster care services. Monthly invoicing is due by the 15th of each month for services provided in the preceding month, with payment due within 45 days of receipt of approved invoices and reports; payment may be withheld if monthly progress reports, educational progress reports, and discharge/termination reports are not submitted timely. No specific award values or budget ranges are listed in the procurement documents. Primary contacts for the opportunity include CSA Coordinator Michael Mahoney, CSA Administrative Specialist Lisa Trapani, and Director of Procurement Kristen Hylton.