Fasteners, keep full program

The Road Commission for Oakland County (RCOC) is seeking quotes for a Fasteners, Keep Full Program through Invitation for Bid (IFB) #7300, with a contract period from the date of award through August 31, 2026. The procurement is for Grade 8, North American-made fasteners to be supplied and maintained across six county locations, with weekly delivery and rotation. The estimated yearly usage includes various fastener types such as lockwashers, hex nuts, dome scraper bolts, flatwashers, and hex caps, with quantities ranging from 650 to 15,000 units per item. Bidders must provide firm-fixed unit pricing for three contract years and specify brand names for each item to be considered responsive. The bid is due on Tuesday, September 30, 2025, at 2:30 p.m. Eastern Time, with the contract to be awarded to the lowest responsive and responsible bidder. RCOC reserves the right to award to multiple suppliers, and all fasteners must be manufactured by the original equipment manufacturer or an approved equal.

The solicitation does not explicitly mention set-aside designations or restrictions for specific types of organizations. The keep full program includes free storage bins with no minimum annual purchase requirement, and the supplier agrees to buy back quantities over a 30-day average supply and obsolete merchandise at full purchase price. Payment terms are approximately 30 days after receipt of goods and correct invoice, with the Road Commission being tax-exempt and eligible for government pricing schedules. While specific budget ranges are not detailed, the comprehensive nature of the fastener program suggests a significant annual procurement value. The contract includes two optional one-year extensions, providing potential long-term stability for the selected vendor(s). The requirement for North American-made fasteners may limit the pool of potential bidders to domestic manufacturers or suppliers.