Family Preservation - Parenting Time (Visitation) Support

The Michigan Department of Health and Human Services (MDHHS) Bureau of Grants and Purchasing issued Request for Proposal (RFP) 210000000848 to procure Family Preservation services, specifically Parenting Time (Visitation) Support Services for Arenac County. This procurement seeks a contractor to provide supervised parenting time services for parents and children in out-of-home placement with a reunification goal, promoting safe parent-child interactions in family-friendly settings. The contractor must serve an estimated 48 eligible clients over the three-year contract period (16 per year) and deliver weekly face-to-face service meetings of minimum one-hour duration. The service deliverables include case consultation, face-to-face client contact, collateral contacts, travel time, and case-related office activities, with one unit defined as one hour of contractor service time. Contractor staff must possess minimum high school diplomas and two years of experience with families addressing parenting, child care, household management, nutrition, and budgeting issues, and must maintain direct service providers within 75 miles of Arenac County. The contractor must accept or reject referrals within one business day and comply with all federal provisions addenda requirements. The contract term runs from October 1, 2021, through September 30, 2024, with two optional one-year renewal periods at MDHHS discretion. Questions regarding RFP content must be submitted by email to Kathy Kerr-Carpenter by March 4, 2021, at 3:00 PM, and proposals are due electronically through the SIGMA Vendor Self Service (VSS) website by March 24, 2021. Only proposals scoring 80 points or higher on the technical evaluation will be considered for award.

The maximum contract award is $150,000 total over three years, with $124,500 allocated for service delivery ($41,500 annually) and $25,500 allocated separately for transportation costs ($8,500 annually), calculated as actual expenses reimbursed at the state premium travel rate or the contractor's usual employee reimbursement rate, whichever is lower. The RFP documentation does not identify any specific set-aside designations for disadvantaged enterprises or restrictions on organizational types that can respond, nor does it reference any incumbent vendors or current contractors serving this function. All proposals must be submitted in modifiable format (Word, Excel, Google Docs) with a maximum file size of 6 MB per document and must include completed pricing matrices and confidentiality treatment forms. Contractors must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 each occurrence), Automobile Liability ($1,000,000 per accident), Workers' Compensation according to applicable law, Employers Liability ($500,000), and Cyber Liability ($1,000,000 each occurrence), with all policies naming the State of Michigan as an additional insured. Payment terms require invoices conforming to MDHHS specifications with all undisputed amounts payable within 45 days of receipt through Electronic Funds Transfer.