Family preparedness guide

The State of Michigan's Department of Technology, Management & Budget Printing Services is soliciting bids for a Family Preparedness Guide printing project. The procurement involves producing 5,000 printed guides with specific production specifications, including a 5 1/2" x 8 1/2" finished size, 52 pages, and saddle-stitched binding. Vendors must submit a detailed quote letter, with failure to do so resulting in bid disqualification. Electronic files will be provided, and a mandatory PDF proof is required for approval before production. The bid will be awarded based on best price and value, with the understanding that the lowest bidder may not automatically receive the contract. Key deliverables include an 80# gloss enamel text with 4/4 color printing and bleeds, with packing instructions to bundle materials in groups of 25 and carton pack on 4-way skids. The contract opportunity is posted on June 12, 2025, with proposals due by June 18, 2025. Prequalified vendors only will be considered, and the state reserves the right to reject bids that do not provide optimal value.

The solicitation appears to be open to all prequalified vendors, with no specific set-aside designations mentioned in the provided documents. Vendors must be registered with the State of Michigan, accept electronic funds transfer (EFT) payments, and be pre-qualified with Print & Mail Management (PMM) before submitting bids. Bidders must submit all associated costs online and deliver freight to a specific dock location in Lansing, Michigan. Specific vendor requirements include adherence to dock hours (8:00 am to 3:30 pm, Monday-Friday), obtaining entry passes, and following precise packaging guidelines. Vendors must submit electronic copies of materials in source software with all revisions, fonts, and images, as well as a PDF format. While no specific budget range is explicitly stated, the project involves producing 5,000 printed guides with detailed specifications. All materials will become the property of the State of Michigan upon submission, and vendors must comply with standard contract terms including non-discrimination requirements, confidentiality obligations, and potential payment within 45 calendar days of invoice or deliverable acceptance.