Fairgrounds Turfgrass Conversion

Arapahoe County is requesting proposals for conversion of 3.45 acres of bluegrass and ryegrass to Tahoma 31 Bermudagrass at the Arapahoe County Fairgrounds in Aurora, Colorado, under RFP issued October 1, 2026, with proposals due November 4, 2026 at 2:00 p.m. via www.bidnetdirect.com/colorado. A mandatory pre-solicitation meeting is scheduled for October 19, 2026 at 1:30 p.m. MDT via Microsoft Teams, and the question deadline is October 21, 2026 at 12:00 p.m.

The scope is turfgrass conversion expanding a 1.15-acre existing Tahoma 31 pilot area in the southwest quadrant to cover the Central Greens north of the Event Center. The project aims to reduce irrigation water use while maintaining functional turf for recreation and events. The County expects contractors to be licensed, insured landscape professionals with demonstrated experience in turfgrass conversions and sod installation using big rolls from licensed growers. Pricing must include itemized costs for sod procurement, all labor, materials, supplies, equipment, transportation, and site cleanup and remain fixed and firm for at least twelve months from award. Work is scheduled to commence in May 2027, with completion dates to be confirmed based on Fairgrounds Event Center schedules.

The initial contract term is one year with options to renew for four additional one-year periods contingent on satisfactory performance. The County pays net forty-five days from invoice receipt or product acceptance, whichever is later. The project is funded wholly or in part with federal funds and is subject to Davis-Bacon Act, Clean Air Act, Federal Water Pollution Control Act, and other applicable federal compliance requirements.

Evaluation criteria are relevant turfgrass conversion experience and project team composition (25 points), project schedule and capacity availability (25 points), project-specific technical approach and qualifications (30 points), and cost proposal (20 points). Contractors must submit a W-9 form and provide at least three references for similar projects completed within the last five years. Contractors must provide a certificate of insurance prior to commencing work.