Fair posters

The State of Maine Division of Purchases is requesting bids for fair posters, with bids due May 26, 2011. A recycled-content preference applies: bids containing a minimum of 30 percent postconsumer recycled material that fall within 10 percent of the lowest compliant bid receive up to a 10 percent price preference, provided the bidder explicitly discloses intent to bid recycled paper products and provides detailed recycled content information in the solicitation response.

The scope is the design, printing, and delivery of fair posters for public health awareness, specifically a handwashing-promotion poster intended for distribution as part of a public health campaign in Maine. Bidders must provide samples at no charge when required and comply with Maine law regarding material safety data sheets for hazardous chemicals.

The contract allows the State Purchasing Director to extend the initial term with contractor consent, with a maximum total contract period not exceeding three years. An allowance for cost overruns does not exceed 3 percent. The state reserves the right to increase or decrease order quantities by up to 10 percent and to reject any or all quotes. Awards will be made to the lowest responsible bidder offering the best overall value, considering quality, conformity to specifications, delivery dates, and ultimate cost. Pricing must include all transportation charges, freight, and related expenses prepaid unless otherwise specified. Delivery timelines must be stated in definite terms. Vendor past performance may be considered as a factor in contract award decisions. Bids must be submitted electronically by 2:00 p.m. local time on May 26, 2011. The state is exempt from federal and Maine state sales and use taxes and should not be quoted those amounts.