Facility Plan for the Clackamas County Garbage & Recycling Transfer Station

Clackamas County Board of County Commissioners is requesting proposals for a Facility Plan for the Clackamas County Garbage & Recycling Transfer Station in Sandy, Oregon under RFP 2026-66, with proposals due November 3, 2026 at 2:00 p.m. Pacific Time.

The scope comprises four primary tasks: Project Management & Coordination (including stakeholder and community engagement), an Existing Conditions Report, a Needs Assessment, and development of Evaluation Criteria to guide future decision-making. The plan must address traffic flow, customer experience, recycling and waste reduction opportunities, worker and customer safety, environmental protection, resilience to extreme weather events, and neighborhood impact mitigation. Proposers must demonstrate general background and qualifications; provide a scope of work with timeline for key deliverables; and hold Commercial General Liability insurance of not less than $1 million per occurrence with $2 million annual aggregate, Professional Liability insurance of $1 million per occurrence with $2 million annual aggregate, and Automobile Liability insurance of $1 million per occurrence.

The contract term is two years from the effective date with a potential option to renew based on project needs. Pricing shall be submitted on a milestone fixed-fee basis with time-and-materials rates listed for all assigned personnel, travel, and reimbursable expenses, with a not-to-exceed amount specified.

Evaluation will be scored on three criteria: Proposer's General Background and Qualifications (0–30 points), Scope of Work (0–45 points), and Fees (0–25 points), for a total of 100 points. Proposals are limited to 20 pages (single-sided, 8.5" × 11", 11-point font); sample facility plans or comparable reports previously completed for government agencies may be submitted as separate documents not counting toward the page limit.

Clarifying questions are due October 20, 2026 at 5:00 p.m. Pacific Time. Facility walkthroughs are available by request through October 22 between 9:00 a.m. to 12:00 p.m. and 1:00 p.m. to 3:00 p.m. on Mondays, Thursdays, and Fridays at 19600 SE Canyon Valley Road, Sandy, Oregon. Proposals must be submitted via Bid Locker; no late proposals will be accepted.