Facility Doors Repair & Installation at Terrell State Hospital (TSH)

The Texas Health and Human Services Commission (HHSC) is requesting bids for facility doors repair and installation services at Terrell State Hospital in Terrell, Texas, under IFB HHS0017847, with responses due August 20, 2026 at 10:30 AM Central Time. A critical geographic constraint requires the awarded contractor to maintain a location within a 20-mile radius of the Terrell State Campus.

The scope encompasses as-needed repair, service, and installation of facility doors, locks, and hardware; installation and replacement of fire/smoke door assemblies in compliance with 2012 National Fire Protection Agency and Joint Commission standards; on-site engineering for vertically sliding or motorized fire doors, fire shutters, linen chute doors, fire dampers, and fusible link doors; provision and installation of specialized door hardware including closures, latching mechanisms, locking systems, vision kits, panic bars, and ligature-resistant assemblies; and re-keying services across the entire Terrell State Campus. The contractor must provide a 90-day labor warranty and one-year material warranty. Pricing must be submitted on a firm, fixed-price basis using Exhibit C, structured as regular hourly rates, after-hours hourly rates, and emergency hourly rates, with a parts markup not to exceed 20 percent. Price adjustments are permitted only through Consumer Price Index formulas or Federal Minimum Wage increases, subject to HHSC approval.

The initial contract term runs September 1, 2026 through August 31, 2027, with no renewal options but potential one-year extension at HHSC's sole discretion. Service delivery is Monday through Friday, 8:00 AM to 5:00 PM Central Time, with emergency response within 30 minutes and non-emergency response within 24 hours. The contractor must respond to facility proposals within three business days.

Bidders must demonstrate a minimum of three years of relevant experience with three verifiable references for similar contracts within the last three years; assigned personnel must have at least two years of relevant experience. Comprehensive insurance requirements include Workers' Compensation ($1,000,000 employer's liability per accident), Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Commercial Automobile Liability ($1,000,000), Professional Liability ($1,000,000), and Umbrella Liability ($1,000,000). All personnel require background checks and E-Verify verification; all staff must complete facility orientation and comply with infection control guidelines.

The optional on-site visit is August 7, 2026 at 10:30 AM. Questions are due August 11, 2026 at 5:00 PM, with responses posted August 14. Both HHSC and the Department of State Health Services are entitled to use any awarded contract. Award is contingent on HHSC Executive Commissioner approval.