Facility Condition Assessment Services and Capital Planning

Western Carolina University is seeking a comprehensive Facility Condition Assessment (FCA) and Capital Planning Management Software (CPMS) procurement to evaluate and manage its campus infrastructure. The university requires a vendor to conduct facility condition assessments across over 90 facilities totaling approximately 3.8 million square feet, with a goal of prioritizing building repairs and prolonging the life of state assets. The selected vendor must provide qualified personnel with a minimum of 10 years of experience, though licensed architects and engineers are not required for all field staff. The CPMS must be capable of analyzing and projecting funding for periods up to 100 years, include RSMeans cost estimating functionality, and provide linear system tracking capabilities for lifecycle analysis of substructure systems. A mandatory pre-proposal site visit is scheduled for December 5-6, 2024, with proposals due on January 6, 2025. The university intends to award a one-year contract with two optional one-year renewal terms. Evaluation criteria will encompass technical approach, vendor qualifications, vendor experience, and pricing, with the university reserving the right to negotiate and award to the vendor providing the best overall value.

While specific set-aside designations are not extensively detailed, the RFP indicates HUB participation goals are part of the procurement requirements. The university currently uses a TMA CMMS system but does not have an existing Capital Planning Management System, suggesting the need for a new, integrated solution. Multiple companies attended the site visit, including Hunt Campus Solutions, MBP INC, Accenture, Gordian, ISES Corp, CPL, CBRE INC, ECS, Bureau Veritas, Terracon Consultants, GHD Inc, and Facility Optimization Solutions, indicating significant market interest. The vendor must provide monthly project review meetings, which can be conducted virtually, and electronic as-built drawings are available for campus facilities. Pricing submissions should break down costs for deliverables and services, including separate pricing for the two potential renewal years. No specific budget has been established for the project, leaving potential financial scope open to vendor proposals and negotiation.