Facilities Management at East Boston Camps, Stony Brook Conservation Land

The Town of Westford, Massachusetts, issued Invitation for Bids (IFB) #26-07 for comprehensive facility management services at the East Boston Camps property located within the Stony Brook Conservation Land in Middlesex County. The procurement seeks a qualified individual or company to manage approximately 290 acres, with the East Boston Camps occupying roughly 50 acres containing 32 camp buildings, three public beaches, approximately 1 mile of vehicle-accessible roads, and over four miles of walking trails. Key deliverables and responsibilities include routine facility maintenance, property upkeep, equipment management, and general landscaping operations under the direction of the Westford Conservation Commission and Conservation Resource Planner. The contract requires the successful bidder to demonstrate at least five years of facility maintenance and management experience with at least one year of experience managing a similar property type, supported by references from three separate individuals or companies. Work is estimated at 600 to 800 hours during the operating season, with the contract term running from April 1 through October 31 annually for one year with two potential one-year renewals. The deadline for submitting questions is Wednesday, March 11, 2026, at 3:00 PM, with sealed bids due to the Town Manager's Office by Thursday, March 19, 2026, at 1:00 PM. Award will be made to the qualified and responsible vendor offering the lowest price based on competitive bidding.

The solicitation contains no specific set-aside designations or restrictions limiting the types of organizations that can respond, nor does it identify any incumbent contractors or existing contractual relationships requiring continuation. Contractors must provide their own vehicle with proof of ownership and insurance, maintain hand tools and mowing equipment, and are responsible for all labor and materials. Required insurance includes general liability of at least $1,000,000, automobile liability of at least $1,000,000, workers' compensation as required by Massachusetts law, and umbrella liability of at least $2,000,000, with the Town named as an additional insured on all policies except workers' compensation. The anticipated contract value is approximately $50,000 per year, with compensation provided monthly following invoice approval by the Conservation Resource Planner, and materials and repairs exceeding $200 requiring advance approval. The Town reserves the right to cancel the solicitation, reject any or all bids, or negotiate with the lowest responsible bidder.