FAC131 - Aerial Lift Preventative Maintenance & Repair Services - Region 1

The Massachusetts Trial Court's Office of Court Management is seeking preventative maintenance and repair services for aerial lifts in Region 1, which encompasses Berkshire, Franklin, Hampshire, and Hampden Counties. The procurement is an Open Market Bid under the COMM Buys FAC131: Equipment Rentals contract, targeting five specific portable man lifts located across four court facilities in Massachusetts. The contract requires comprehensive services including annual inspections, preventative maintenance, training, and repair services for aerial lifts manufactured by Genie and JLG, with equipment located in Greenfield, Northampton, Pittsfield, and Springfield court locations. Evaluation criteria will be weighted as follows: Pricing Competitiveness (85%), Supplier Diversity (5%), and Prompt Payment Discount (10%). Key deliverables include providing OEM or equivalent parts, conducting initial staff training in Year 1, and performing ongoing maintenance as needed. The contract period will run from January 31, 2025, through June 30, 2028 (29 months), with proposal responses due by January 13, 2025, at 12:00 PM. Vendors must submit questions by December 30, 2024, with answers posted by December 31, 2024.

The procurement does not explicitly specify set-aside designations for disadvantaged enterprises, though the 5% Supplier Diversity evaluation criterion suggests potential preference for diverse vendors. Required insurance includes Commercial General Liability ($1M per occurrence, $2M aggregate), Vehicle Liability ($1M), and Workers Compensation coverage. Bidders must be prepared to provide detailed pricing information using Attachment B and enter total costs in the COMM Buys "Items Tab". While no incumbent vendors are mentioned, the contract covers five specific aerial lifts with manufacture dates ranging from 1992 to 2021, representing diverse equipment ages and potential maintenance complexity. The pricing structure requires vendors to quote annual costs for inspections, preventative maintenance, and training, plus hourly rates for repair services for each lift over the three-year contract period. Though a specific budget range is not disclosed, vendors should be prepared to provide competitive pricing across multiple service categories and locations, with the understanding that incidental repair costs will be quoted separately and fall outside the base service contract.