Fabrics, Clear Vinyl, Bed and Bath Linens for MSI

The Michigan Department of Corrections Michigan State Industries (MSI) has issued Request for Proposal (RFP) No. 260000001299 for the procurement of fabrics, clear vinyl, bed and bath linens, and related textile products for distribution across 26 correctional facilities and warehouse locations throughout Michigan. The solicitation encompasses multiple fabric types with specific construction, fiber content, weight, color, and quality specifications, including rib knit fabric, flat jersey knit fabric, thermal fabric, terry washcloths, twill fabrics in various weights, broadcloth, black Supplex nylon, athletic mesh, wool material, bath towels, and pillowcases. Proposals will be evaluated based on technical criteria weighted at 100 points across four Statement of Work sections (30%, 20%, 20%, and 20% respectively) and a Vendor Questions Worksheet (10%), with a minimum threshold of 80 points required for pricing consideration; all proposals must be submitted electronically through www.michigan.gov/SIGMAVSS in modifiable formats with file sizes limited to 30 MB per document, and the State reserves the right to split awards among multiple bidders and may add or delete items to meet operational needs. The critical timeline includes a bidder question deadline of 3:00 p.m. Eastern on Monday, March 9, 2026, with State answers posted by 3:00 p.m. Eastern on Friday, March 13, 2026; proposals are due by 3:00 p.m. Eastern on Friday, March 27, 2026, with an anticipated contract begin date of Tuesday, June 16, 2026. Bidders must quote pricing on an F.O.B. Destination basis with transportation charges included in unit prices for all orders meeting minimum requirements, and the State will not pay separate freight charges. The contract structure includes a three-year initial base period with possible option years for up to four additional one-year renewal periods at the State's discretion, and all proposals must include a Confidential Treatment Form regardless of confidentiality claims and comply with CJIS Security Addendum requirements for criminal justice information access.

The RFP documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information; however, the solicitation does impose mandatory compliance with the CJIS (Criminal Justice Information Services) Security Addendum, requiring contractors to maintain comprehensive security protocols including personnel security, site security, system security, data security, and technical security measures consistent with federal and state laws and the CJIS Security Policy. The State reserves broad discretionary authority to conduct facility visits, interviews, and reference checks, and may issue clarification requests or notices of deficiency; contractors may propose alternative delivery timelines and submit proposed changes to contract terms with track changes and explanations, though failure to include track changes constitutes acceptance of the contract terms, and the State reserves the right to deem bids non-responsive for failure to accept contract terms. Service Level Agreements include a 1% per day credit penalty for non-compliance with delivery requirements, which the State has confirmed will not be removed or revised, though extenuating circumstances will be reviewed by the MDOC Contract Manager before credits are assessed. The RFP provides historical estimated three-year usage data for each product line to assist bidders in forecasting, though MSI notes it cannot provide purchase forecasting and actual purchases may vary significantly from estimates. The resulting contract requires compliance with comprehensive insurance requirements, performance guarantees, State data protection obligations, and various state and federal laws; no specific award value or budget range is disclosed in the available RFP documents, and interested parties are directed to check www.michigan.gov/SIGMAVSS for current information as the RFP is subject to change.