Fabric, broad cloth, white

The South Carolina Department of Corrections (SCDC) Purchasing Branch is seeking a procurement of 75,000 yards of white broad cloth fabric under Procurement Exemption #2 for Raw Materials. The fabric specifications require a 3.2/3.5 oz. weight, composed of 65% polyester and 35% cotton, delivered in 60-inch rolls of 200 yards each, with specific finishing requirements including crease-resistance, soil release, and 2-3% shrinkage control. Vendors must submit a 1-yard sample for approval prior to initial shipment, and the fabric must be pre-shrunk with consistent color throughout the contracted yardage. Key procurement dates include a question submission deadline of March 1, 2019 at 11:00 AM, sealed bid submissions due by March 11, 2019 at 10:00 AM, and award notification scheduled for March 15, 2019. The contract term is three years, with potential renewal for two additional 1-year periods, involving annual deliveries of 75,000 yards. Evaluation will focus on identifying the lowest responsible and responsive bidder, with unit pricing required for the total quantity. Delivery must occur Monday through Thursday between 8:00 AM and 2:00 PM, with 24-hour advance notice, and shipments must be palletized and properly marked.

Potential vendors must be registered with the State of South Carolina and obtain a vendor number to participate. The solicitation requires compliance with state procurement laws, ethics requirements, debarment certifications, and drug-free workplace provisions. Deliveries will be F.O.B. Destination to the SCDC Prison Industries Warehouse in Columbia, South Carolina, with a 30-day delivery window after purchase order receipt. Late delivery penalties are structured progressively: 5% for 1-29 day delays, 10% for 30-44 days, 15% for 45-59 days, and 20% for 60 or more days. While specific budget ranges are not explicitly detailed, the procurement involves a substantial fabric order with potential multi-year implications. The solicitation is not protestable under Procurement Exemption #2, and pricing must be submitted in U.S. dollars, excluding sales or use taxes. Prompt payment discounts may be offered but will not factor into bid evaluation, emphasizing the primary selection criteria of price and delivery capability.