Extended Downtime Health Care Delivery Impact Assessment
Closed State & local contract opportunity Posted
- Solicitation number
- 25RFP-25-0901005-013
- State
- South Dakota
- Responses due
Opportunity facts
Opportunity details come from postingboard.esmsolutions.com. Updated .
About this opportunity
The South Dakota Department of Health (SD DOH) is seeking a qualified partner to conduct an Extended Downtime Health Care Delivery Impact Assessment for the South Dakota Health Care Coalition (SD HCC). This comprehensive assessment will evaluate the impact of non-cyber-related events that disrupt healthcare operations across approximately 180 healthcare facilities statewide, including long-term care, public health, and emergency medical services. The primary objectives include assessing facilities' capacity to maintain critical services during extended downtime events such as IT system outages, network failures, utility interruptions, medical equipment malfunctions, and natural disasters. Ideal respondents must demonstrate expertise in healthcare cybersecurity, healthcare coalitions, public health, emergency management, hospital incident command systems (HICS), and healthcare facility operations. The RFP (#25-0901005-013) requires detailed cost proposals and will evaluate bidders based on specialized expertise, available resources, past performance, project locale familiarity, and project management capabilities. Proposals are due February 17, 2025, with a contract period anticipated from March 1, 2025, through June 30, 2025. Potential vendors may submit questions to Lesley-Ann Pont at lesley-ann.pont@state.sd.us, with a deadline for inquiries prior to the proposal submission date.
The RFP does not specify any specific set-aside designations or restrictions on responding organizations, suggesting that qualified vendors from various backgrounds may submit proposals. The department notes a related RFP (#25-0901005-012) for Cybersecurity Assessment and encourages vendors to submit proposals for both opportunities if appropriate. While no specific budget range is explicitly stated in the provided documents, the comprehensive nature of the assessment suggests a substantive procurement opportunity. The assessment will focus exclusively on SD HCC members and will not include physical plant assessments or cybersecurity evaluations, which will be handled through separate initiatives. Collaborative workshops and training sessions may potentially emerge from the assessment findings, though these are not mandated deliverables. The scope of work will involve a detailed examination of critical clinical and operational functions, including emergency services, intensive care units, medical imaging, pharmacy, and laboratory services. More detailed information about key stakeholders and facilities will be provided after contract award, indicating a potential for in-depth engagement with the selected vendor.
Opportunity text
The South Dakota Department of Health (SD DOH) seeks a qualified partner to conduct an Extended Downtime Health Care Delivery Impact Assessment. This assessment will target South Dakota Health Care Coalition (SD HCC) partners statewide across healthcare including but not limited to; long-term care, and public health. It will assess the impact of non-cyber-related events that disrupt healthcare operations, including IT disruptions such as system outages, network failures, data access issues, or the loss of electronic health records, as well as utility failures like water, gas, or electricity outages, disruptions in heating or cooling systems, and interruptions in waste management services, in addition to medical equipment malfunctions, natural disasters, and other related incidents.
The assessment will evaluate the current operations of facilities within the coalition, focusing on their capacity to maintain critical services and support surrounding communities, particularly those most vulnerable to disasters. It will also review existing mitigation strategies to address potential impacts, including how the SD HCC collaborates with applicable partners in coordinating healthcare response and incident management for extended downtime events. The primary aim will be identifying vulnerabilities and assessing the impact of extended downtime events on these sectors.
The ideal partner will have expertise in healthcare cybersecurity (including operating systems and medical equipment), healthcare coalitions, public health, emergency management, the hospital incident command system (HICS), and healthcare facility and operational management. Please be advised that there is a similar RFP (#25-0901005-012 - Cybersecurity Assessment) that contains overlapping elements. As such, Respondents are encouraged to submit proposals to both RFPs if appropriate.
Of ferors may email inquiries concerning this RFP to obtain clarif ication of requirements. No inquiries will be accepted af ter the date and time indicated in the Schedule of Activities. Inquiries must be emailed to Lesley-Ann Pont at lesley-ann.pont@state.sd.us with the subject line "RFP #25-0901005-013".
The State will to respond to offeror's inquiries (if required) via e-mail. In addition, all inquiries and the State's response will be posted on the state's e-procurement system. Of ferors may not rely on any other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP. Offerors will be notified in the same manner as indicated above regarding any modifications to this RFP.
Files
| File | Type | Posted |
|---|---|---|
| RFP Document.pdf | ||
| Response to Offeror Questions document.pdf |
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