Exhibit Walls

The 32nd District Agricultural Association/OC Fair & Event Center is soliciting bids for a comprehensive exhibit walls procurement through an Invitation for Bid (IFB) for the annual OC Fair. The project involves constructing and delivering 334 portable museum walls with storage crates, specifically 167 double-sided portable walls (45" x 95" x 4") in both 2025 and 2026. The contract encompasses labor for installation and removal of walls, faux brick walls, staging, display cases, and props for the OC Fair from 2025-2029. The initial contract term will run from April 1, 2025, through August 31, 2026, with three additional one-year options available. Bids are due on February 19, 2025, by 11:00 a.m., with a public bid opening immediately following, and no mandatory job walk is required. The contract will be awarded to the lowest responsive bidder, with evaluation criteria considering small business preference and Disabled Veteran Business Enterprise (DVBE) incentive levels. Bidders must comply with prevailing wage requirements and maintain specific insurance coverages, including commercial general liability and automobile liability.

The procurement provides a DVBE incentive ranging from 1-5% based on participation levels, which suggests potential set-aside or preference considerations for disadvantaged business enterprises. Contractors must provide all necessary vehicles, equipment, and supplies, with the District supplying only consumable paper products and waste receptacles. The contract includes payment terms of 30 days following satisfactory service completion and proper invoice submission. While no specific budget range is explicitly stated, the comprehensive nature of the project involving multiple years of wall construction, installation, and removal suggests a significant potential contract value. The procurement appears open to qualified vendors capable of meeting technical specifications, labor requirements, and insurance standards. The multi-year structure and option years indicate the OC Fair & Event Center's intent to establish a long-term partnership with a reliable exhibit walls contractor capable of consistently meeting their annual fair infrastructure needs.