Exercise, Strength Training, and Outdoor Fitness Equipment and Accessories

The State of Connecticut Department of Administrative Services (DAS) issued Invitation to Bid (ITB) solicitation 26PSX0013 on March 17, 2026, for the procurement of exercise, strength training, and outdoor fitness equipment and accessories intended for use by all state agencies and extended to political subdivisions of the state. The solicitation seeks commercial-grade exercise equipment including treadmills, elliptical machines, stair climbers, rowing machines, stationary bikes, and weightlifting/strength machines, along with related accessories, free weights, outdoor fitness equipment, replacement parts, and optional services such as rubber flooring mats and repair offerings. All deliverables must be new, current production commercial-grade equipment, fully assembled, installed, and positioned according to manufacturer specifications at designated client agency locations, with packaging materials and debris removed by the contractor. Bidders must provide manufacturer authorization documentation and maintain dealer status for each manufacturer listed in their price schedule throughout the contract term. The evaluation criteria are weighted in descending order of importance as follows: pricing, conformity of supplies to specifications, bidder's past performance, and bidder's financial responsibility. Vendor questions must be submitted by March 28, 2026, at 2:00 PM EDT, with responses posted as addenda by March 31, 2026, and all bid responses are due electronically through the CTsource portal by April 15, 2026, at 2:00 PM EDT. The contract will replace prior contract award 18PSX0320 in part or in total, and award may be made by individual item, group of items, or all items collectively.

Micro-businesses and veteran-owned micro-businesses may qualify for preference consideration if proper documentation is submitted with their bids. Respondents must provide three separate references from organizations other than state agencies, complete product specifications and quality documentation, and certifications regarding nondiscrimination compliance, campaign contribution restrictions, debarment and suspension status, and OSHA violation history. The contract is structured with pricing based on manufacturer's suggested retail price (MSRP) with specified discount percentages applied across product categories, and bidders must submit discount percentages off MSRP along with manufacturer catalogs or price lists to support their bids. The resulting contract will be effective May 1, 2026, through April 30, 2029, with DAS retaining the discretionary right to extend for additional terms not to exceed three years, and delivery of orders is required within 15 days of purchase order receipt unless otherwise mutually agreed. All successful respondents must maintain commercial general liability insurance of minimum $1,000,000, automobile liability of $1,000,000, and workers' compensation as required by Connecticut law. No specific budget or award value range is disclosed in the solicitation materials; the contract pricing structure is established on a discount-off-MSRP basis with actual expenditures dependent upon agencies' ordering activity throughout the three-year contract term.