Event Stage and Accessories Rebid

The Commonwealth of Kentucky, Finance and Administration Cabinet, Department for Facilities and Support Services, Office of Building and Mechanical Services, is issuing a Request for Bid (RFB) for event stage and accessories on a one-time contract basis for Elliott County. The procurement solicits eight line items totaling equipment necessary for event staging, including polyester shirred stage skirting in three height variations (14 units each of 8ft x 32in, 8ft x 8in, and 8ft x 24in), stage deck storage carts (6 units), 10-inch adjustable stage foot bases (12 units), stage inner legs measuring 1.5in x 20in (12 units), stage outer legs measuring 1.75in x 13in (12 units), and two 16ft x 24ft portable stage kits. The bid closing date and time is December 17, 2024 at 1:30 PM Eastern Time, with written vendor questions due by December 9, 2024 at 3:00 PM Eastern Time and responses to questions due December 10, 2024 at 7:00 PM Eastern Time. A vendors' conference call will be held at 3:00 PM on the bid closing date for interested parties. All bids must be submitted electronically through the Kentucky Vendor Self Service (VSS) portal at https://vss.ky.gov, with all vendors required to be registered in the Commonwealth eProcurement System prior to submission. Award will be made on a "best value" basis using a ranking approach allocating 95 points to price and 5 points to delivery performance, with the lowest total price receiving maximum points and other bidders scored proportionally. The required delivery timeline is thirty days after receipt of order, with vendors delivering sooner eligible to receive bonus points; pricing must be quoted on an FOB Destination Freight Prepaid basis with the vendor responsible for all shipping costs, and all proposed pricing must remain valid for a minimum of sixty calendar days after the bid due date.

Reciprocal preference provisions apply to Kentucky resident bidders in accordance with KRS 45A.490-494, and qualified bidders including Kentucky Correctional Industries and nonprofit organizations serving individuals with severe disabilities receive preferences of 20 percent and 15 percent respectively of maximum points. No set-asides, incumbents, or specific funding limitations were identified in the solicitation. All prices must exclude federal excise taxes and Kentucky sales or use taxes, and payment will be made within 30 working days after receipt of goods or invoice in accordance with KRS 45.453 and KRS 45.454. Vendors must submit required affidavits and attestations mandated by the Commonwealth of Kentucky, including resident bidder status certifications where applicable, and demonstrate compliance with Kentucky campaign finance laws, sales and use tax registration requirements, and workers' compensation and unemployment insurance obligations. All vendors assume full responsibility for timely delivery of bids in compliance with submission procedures, and late bids will not be accepted under any circumstances. No specific budget or award value is identified in the solicitation materials.