Event Maintenance Cleaning Service at KY Horse Park

The Commonwealth of Kentucky Finance and Administration Cabinet is soliciting bids on behalf of the Kentucky Horse Park for event maintenance cleaning services under a master agreement, with bids due November 5, 2026 at 1:30 p.m. EST, as extended by Addendum #1. Kentucky resident bidders receive reciprocal preference consideration against nonresident bidders from states that prefer their own residents. Resident bidders must submit an annual affidavit, and nonresident bidders must submit certificates of authority from the Secretary of State.

The solicitation seeks pre-event, post-event, and event-related cleaning, maintenance, installation, removal, and support across arenas, stadiums, barns, rings, and exhibit halls at the park, 4089 Iron Works Parkway, Lexington, in Fayette County. It covers 28 commodity line items, including arena and stadium cleaning, stall cleaning, pressure washing, mat and flooring installation and removal, tent city cleaning, and hourly event maintenance crew services. Bidders must bid all 28 line items, as the contract is awarded as a group, and paper bids are non-responsive, so submissions go through the Kentucky eProcurement system. The Commonwealth furnishes consumable supplies, a dump truck, and a small forklift; contractors supply all other equipment and tools. Bidders must show at least ten years of commercial or event cleaning and maintenance experience, plus documented experience working around horses and equestrians. Commercial General Liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate is required before award, with automobile liability required if vehicles are operated.

The contract term runs December 1, 2026 through November 30, 2027, with four optional two-year renewals upon written approval by all parties. Work is requested as needed across roughly 150 events annually, with no guaranteed minimum quantity or expenditure. No contract value is stated. The incumbent is Curry Services. Price carries 100 evaluation points on a best value basis, and experience is pass/fail. Pricing is to remain firm for sixty calendar days after the bid due date.