Event items (personalized)

The City of Philadelphia is soliciting quotes for personalized event items under a requirements contract with a due date of July 25, 2026, and a contract period of July 1, 2026, through June 30, 2027. Vendors must quote all items to be eligible for award; the City will award as a whole or by line item, whichever serves its best interest, to the lowest responsive and responsible bidder.

The contract is a micro purchase with a maximum value less than $45,000, adjusted annually by the percentage increase in the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, to the most recently published CPI-U and rounded to the nearest $1,000. All prices must be net and exclusive of taxes; the City of Philadelphia is exempt from federal excise, transportation, and Pennsylvania sales and use taxes. All products must be delivered FOB Destination Point at quoted prices. Quotes remain valid for 60 days from submission, and quoted prices shall remain in effect throughout the contract term unless otherwise agreed by the City.

Submission is through PHLContracts, the City's eProcurement platform. Vendors must have an executed Consent & Authorization agreement on file in their vendor profile prior to bid closing; quotes without this documentation will not be considered. Submission of an optional LGBTQ Applicant Data Form is encouraged but voluntary. Sellers must maintain Workers' Compensation insurance at statutory limits and General Liability insurance with a minimum of $500,000 per occurrence, and must comply with all applicable Philadelphia tax requirements, ethics laws, nondiscrimination provisions, and conflict-of-interest regulations. No delivery or services shall commence until the requesting department issues formal notification.