Evaluation of the Establishment and Delivery of Fire Services

Leon County, Florida is seeking proposals from qualified vendors to conduct a comprehensive evaluation of fire services in the county's unincorporated areas. The project aims to assess the current service delivery model, which involves an Interlocal Agreement with the City of Tallahassee and six volunteer fire departments, and explore alternative models that maintain comparable service levels while identifying cost-effective options. Specific objectives include analyzing the existing fire service infrastructure, developing recommendations for potential changes, and preparing for the City of Tallahassee's notification of non-renewal of the current agreement beyond September 30, 2028. The county will evaluate proposals based on a weighted scoring system that includes professional personnel qualifications (30%), related experience (25%), project approach (20%), ability to perform work (15%), and agency cost (10%). Proposals are due on November 12, 2025, at 2:00 pm, with a tentative award date of December 9, 2025. The selected vendor will be required to complete the project within 180 consecutive calendar days from the Notice to Proceed, with work commencing within 15 days of that notice.

The procurement opportunity includes specific Minority and Women Business Enterprise (MWBE) participation requirements, with potential vendors able to earn up to 12 points based on their MWBE engagement strategies. Certified MBE and WBE firms must be located in Leon, Gadsden, Wakulla, or Jefferson County and certified by the Office of Economic Vitality or the Florida Department of Management Services. The county has budgeted between $80,000 and $130,000 for this project, with the successful contractor required to maintain specific insurance coverages, including $1,000,000 in general liability, automobile liability, and professional liability insurance. Vendors must complete various compliance forms, including certifications of immigration laws, non-collusion affidavits, and employment eligibility verification. The current fire service model provides a Class 3/3X Public Protection Classification, with the City of Tallahassee currently delivering comprehensive services including fire suppression, technical rescue, hazardous materials response, and emergency medical services throughout the county.