Eugene Water & Electric Board (EWEB) ITB 26-068-GS Regional Fuel Supply

Eugene Water & Electric Board (EWEB) is soliciting bids on behalf of the Greater Oregon Fleet Cooperative (GOFC) to supply and deliver unleaded gasoline and diesel fuel in bulk to participating member agencies throughout Oregon, with bids due July 30, 2026 at 2:00 PM PT via OregonBuys. EWEB reserves the right to apply reciprocal preference by adding a percentage increase to out-of-state bidders' bids equal to the preference percentage that the bidder's home state grants to local bidders.

The scope requires direct distribution of approximately 2,995,000 gallons annually: 740,000 gallons of E10 unleaded gasoline, 35,000 gallons of pure ethanol for blending, 425,000 gallons of B5 ultra-low sulfur diesel, 20,000 gallons of B20 ultra-low sulfur diesel, and 1,750,000 gallons of R99 renewable diesel. Delivery is to agency-owned fueling facilities and through commercial card-lock stations. Bidders must be direct distributors capable of providing all fuel types without subcontracting and must have access to the CFN FleetWide card system. Normal deliveries must be completed within 48 hours of order receipt; urgent deliveries within 24 hours; emergency deliveries within 12 hours. Delivery zones are calculated by straight-line distance from the Kinder Morgan Eugene Fuel Terminal (1867 Prairie Road, Eugene, Oregon), with Zone 1 (within 15 miles), Zone 2 (15–40 miles), and Zone 3 (greater than 40 miles).

The initial contract term is three years commencing November 5, 2026, ending November 4, 2029, with EWEB holding options to extend for additional renewal periods not to exceed five years total (ending no later than November 4, 2031). Pricing is indexed to the Oil Price Information Service (OPIS) Wholesale Rack Report, with bidders submitting fixed per-gallon bid margins that remain constant throughout the contract term. Award is made to the lowest responsive and responsible bidder. Board approval is scheduled for September 1, 2026, with execution September 2–4, 2026. No pre-bid conference is scheduled.