Eugene Water & Electric Board (EWEB) RFP 24-162-GS Annual Pump & Motor Rebuild & Repair

The Eugene Water & Electric Board (EWEB) has issued Request for Proposals (RFP) No. 24-162-GS for Annual Pump & Motor Rebuild & Repair services at the Hayden Bridge Water Filtration Plant located in Springfield, Oregon. The procurement seeks a contractor to provide comprehensive services for the removal, rebuild, and reinstallation of Raw Water (RW) and Finished Water (FW) pumps, with a comprehensive scope of work spanning a 5-year contract term from November 2024 to December 2029. Proposers must provide detailed condition assessments, complete repairs, conduct painting, balancing, and testing of pumps and motors. The evaluation process will be single-tier, focused on written proposals and pricing, with proposals due by September 26, 2024. A mandatory pre-proposal conference was scheduled for September 5, 2024, and EWEB indicated a tentative notification date for evaluation results of October 7, 2024. Proposers will be evaluated based on scored evaluation criteria outlined in Section 5 of the RFP, with specific emphasis on technical capabilities, repair methodologies, and comprehensive service approach.

EWEB has explicitly encouraged participation from Minority, Women, Emerging Small Businesses (M/W/ESB), local businesses, Disadvantaged Business Enterprises, and Qualified Rehabilitation Facilities (QRF) for this project. Ultimately, Industrial Service Solutions, LLC of Longview, Washington was selected as the successful proposer. While specific budget ranges were not explicitly detailed, the contract involves comprehensive pump and motor rebuild services with pricing requested for each individual pump/motor rebuild. EWEB stipulated that they will not pay for non-accepted goods and services, indicating a performance-based compensation structure. The procurement allows for potential contract extensions beyond the initial 5-year term, providing potential long-term opportunities for the selected vendor. Bay Valve Service and Engineering was noted as another proposer that met minimum requirements, though they were not ultimately selected for the award.