Eugene Water & Electric Board (EWEB) 22-246-S ITB - Small Lot Vegetation Management

The Eugene Water & Electric Board (EWEB) has issued Invitation to Bid (ITB) #22-246-S for Small Lot Vegetation Management services within Lane County, Oregon. The procurement seeks contractors to provide comprehensive planting and vegetation maintenance across multiple property types, including private properties enrolled in the Pure Water Partners (PWP) program, federal lands, state lands, county lands, industrial private timberlands, and EWEB-owned properties located 25 to 70 miles upriver from Eugene city limits. Bidders must demonstrate minimum qualifications and submit detailed documentation including a Bid Form, Sustainability requirements, and Qualifications & References. The solicitation requires contractors to perform vegetation management and planting services with specific operational parameters. A voluntary pre-bid meeting was offered for site visits, though no substantive discussion of the solicitation was permitted. Bids were due by January 11, 2023, at 2:00 PM PT, with EWEB planning to award contracts on February 8, 2023, and anticipating a contract term of approximately five years. The award will be made to the lowest responsive and responsible bidder(s).

EWEB demonstrates a commitment to inclusive procurement by encouraging participation from minority-owned, woman-owned, and emerging small businesses. The Notice of Intent to Award indicates that four contractors were selected: Brink Brothers, Inc.; Forest Restoration, Inc. dba Integrated Resource Management; Oregon Woods, Inc.; and TBI. These firms were deemed responsive and responsible, with bid amounts ranging from $633,600 to $2,848,000. The solicitation includes sustainability requirements such as using recycled content materials, waste reduction strategies, and fuel reduction implementation. Pricing will be structured around hourly rates for various labor categories, though the total not-to-exceed amount was not explicitly specified in the documentation. The procurement supports EWEB's broader environmental management objectives, particularly related to watershed protection and vegetation management in the region upstream from Eugene.