Ethanol Dry Gas . 080 105-Liter Canisters for MSP

The Michigan State Police (MSP) issued Request for Proposal #230000001461 on March 10, 2023, to procure 105-liter ethanol dry gas .080 calibration cylinders for breath test equipment used by the Alcohol Enforcement Unit. The procurement seeks a multi-year master agreement with an initial three-year term (August 1, 2023 through July 31, 2026) and two optional one-year renewal periods at the State's discretion. Vendors must supply an estimated 1,500 canisters over the initial contract period with a minimum order quantity of 48 units per delivery, with all deliveries required within 21 calendar days of order receipt to the MSP Distribution Center in Lansing, Michigan. The products must conform to National Institute of Standards and Technology (NIST) standards and National Highway Traffic Safety Administration (NHTSA) approval, maintain +/-2% accuracy, carry an ethanol concentration of .080 (208.4ppm), and possess a minimum three-year expiration date from shipment. Proposals were due by 9:00 p.m. Eastern on Friday, March 24, 2023, with a question deadline of 9:00 a.m. Eastern on Friday, March 10, 2023. Evaluation criteria comprised technical merit on a 100-point scale, including product quality (30 points), service and delivery capabilities (30 points), contract activities compliance (20 points), and vendor qualifications (20 points), with only proposals scoring 80 or higher advancing to price evaluation. Pricing must remain firm for the entire contract length, though adjustments may be permitted with documented evidence of cost changes and mutual agreement; vendors may also offer quick payment discounts.

This solicitation contains no identified set-asides for disadvantaged enterprises, small businesses, or other designated groups, meaning all qualified vendors are eligible to compete. No incumbent vendor information was identified in the RFP documentation. MSP historical ordering patterns indicate purchases of approximately 100 units per order, placed 2-3 times annually; however, due to recent deployment of new calibration training and evidential instruments across the state, the agency was unable to provide specific anticipated order dates, projected schedules, or maximum quantities for future shipments, requiring successful bidders to maintain flexibility in fulfilling variable order quantities on an as-needed basis. The contract includes mandatory insurance requirements and service level agreements with potential penalties of $100 per business day for late deliveries. The specific contract value or budget range was not disclosed in the available procurement documents, and pricing will be evaluated only after technical proposals meet the minimum 80-point threshold.