Estuary Explorations 2025

The State of Ohio's Department of Administrative Services, General Services Division, State Printing & Mail Services is seeking a printing vendor for the Estuary Explorations 2025 project through an Invitation to Bid (ITB) targeting printing and mailing services for the Ohio Department of Natural Resources' Office of Coastal Management. The procurement specifically requires printing 4,064 documents in an 11x17 tri-folded, wafer-sealed format using 70# uncoated text stock with two-sided, 4-color process printing. Of the total quantity, 2,500 documents will be shrink-wrapped in packages of 100 and delivered to Old Woman Creek NERR in Huron, Ohio, while the remaining 1,564 documents will be individually mailed to recipients using a provided contact spreadsheet. Bid submissions are due by January 15, 2025, with requested delivery by January 31, 2024, through the Ohio Buys online portal. Evaluation criteria include unit pricing (not exceeding three decimal places) and total bid calculation by multiplying estimated usage by unit price. Critically, the contract mandates that all presswork be performed domestically and cannot be subcontracted, with bidders required to complete an Affirmation and Disclosure Form confirming all work and data handling will occur within the United States.

The contract opportunity does not explicitly outline set-aside designations or specific restrictions for disadvantaged enterprises. No information is provided about incumbent vendors or existing technological infrastructure requiring integration. While precise award value is not specified, the project involves printing and mailing services for 4,064 documents across Erie County and potentially surrounding Ohio regions. Bidders must submit complete bids for all line items to avoid disqualification, with invoices required to reference job number SRC0000027285 and include signed delivery receipts. The mailing list indicates approximately 800 contacts, predominantly located in northern Ohio, suggesting a regional focus for the Estuary Explorations 2025 communication initiative. Vendor qualifications include domestic production capabilities, ability to handle precise printing specifications, and capacity to manage complex mailing logistics involving shrink-wrapping and individual mailings.