Establish Flares contract for GCSD

The Michigan Department of State Police (MSP) is issuing a Request for Proposal to establish a contract for the procurement of Orion #0730 Red Emergency Flares and Fusees for law enforcement emergency response and traffic control operations. Bidders must be manufacturers or authorized distributors of the specified Orion #0730 product, with no alternative products accepted. The flares must meet stringent specifications including a 30-minute burn time, heavy moisture-proof coating, 14-3/4" length, and packaging of 36 pieces per case (144 pieces per gross), with compliance to Federal Bureau of Explosives Specifications (revised January 12, 1972) and Underwriters Laboratory Standard UL 912 (dated November 26, 1997, revised November 2013). The estimated three-year quantity is 2,000 gross of flares, with delivery required within 10 calendar days of order receipt to the MSP Distribution Warehouse in Dimondale, Michigan, or other specified addresses. Key dates include a deadline for bidder questions on April 3, 2026, answers posted by April 7, 2026, and proposals due April 17, 2026 at 9:00 a.m. Eastern Time, with an anticipated contract start date of July 1, 2026, for a three-year term with options for up to two additional one-year renewal periods. Proposals will be evaluated on product quality (50% weight), service capabilities (25% weight), and delivery capabilities (25% weight), with a minimum score of 80 points required for pricing evaluation.

Pricing must be firm for the entire contract duration, with adjustments only permitted based on documented changes in actual contractor costs following a 30-day review period by both parties, and all costs including shipping, handling, and palletizing must be included in the unit price submitted in modifiable format. Contractors must maintain a toll-free customer service line available 8 a.m. to 5 p.m. EST Monday through Friday, appoint designated Program Manager and Key Personnel, and achieve 100% on-time delivery compliance with service level agreement penalties of $100 per occurrence for the first five missed deliveries annually and $500 per occurrence thereafter. Insurance requirements include $1 million commercial general liability, $1 million automobile liability, and workers' compensation coverage. The RFP does not specify set-aside designations, restrictions based on organization type, or disadvantaged enterprise requirements. No incumbent vendors or current contractors are referenced in the procurement documents, and no specific budget range or award value is provided in the available materials.