ESSI BN Photo ID Equip & Supplies - SW

The Louisiana Office of State Procurement is requesting bids for an open-ended statewide requirements contract to supply ESSI BN Photo ID Equipment & Supplies to state agencies in the Southwest region, with bids due September 9, 2026 at 10:00 a.m. CST and an inquiry deadline of August 24, 2026. This is a brand-name contract (ESSI equipment only) designated as a Louisiana Pricing Schedule (LaPS) and non-exclusive, meaning the State may establish similar agreements with other vendors. Louisiana preference provisions apply to qualifying bidders.

The scope encompasses ESSI Series 1, 2, 4, 5, and 6 photo ID printer systems in single-sided and dual-sided configurations, encoder options (contactless, magnetic stripe, smart card), lamination modules, software packages at various license levels, consumables (ribbons and cards), overlaminates, printheads, service agreements, and related accessories. All pricing includes delivery F.O.B. destination, installation, shipping, handling, and up to two hours of operator training where applicable. Service agreements provide on-site support and technical assistance during standard business hours (8:00 a.m. to 5:00 p.m. CST, Monday through Friday) across all printer series.

The initial contract term is 12 months, with two optional 12-month renewals available at the State's option and contractor acceptance, not to exceed 36 months total. The contract is expected to achieve $100,000 in annual usage, though this may be waived in extenuating circumstances. Contractors must submit quarterly usage reports and pay a 1% administrative fee on net sales quarterly. Prices must remain firm for the contract period and not exceed the bidder's most recent published commercial price lists or GSA schedules. Bids must specify brand and model numbers for all products offered. Vendors must be registered in the LaGov vendor system; newly registered vendors must include a W-9 form. Online bid submission occurs through the LaGov vendor portal. Payment is due within 30 days of properly executed invoice or delivery, whichever is later. The buyer is Arielle Bibbins at 225-342-5465 or arielle.bibbins@la.gov.