ESports and Union Rental Box Bid

The University of Wisconsin-Green Bay is seeking bids for an unattended rental box system for Esports and university union equipment through a competitive solicitation (ShopUW+ Event Number 2026-GRBALL-01045-RFB). The procurement is specifically located in Brown County, Wisconsin, and requires a rental box system with at least 8 sections capable of storing items such as headphones, pool balls, and recreational equipment. The rental process must integrate a software system that allows renters to access equipment by scanning a code or using a link connected to a rental back-of-house (BOH) software platform. Vendors must submit their bids online through https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UWisconsin by the due date of July 28, 2025. The university desires delivery and installation of the system by September for the upcoming semester, and bidders are required to specify their proposed timeline for delivery and installation within their submission. Key objectives include creating an efficient, self-service equipment rental system that can be easily managed by university staff.

While no specific set-aside designations or restrictions on vendor types were explicitly mentioned in the solicitation, interested vendors should carefully review all bidding requirements and ensure they can meet the technical specifications for the rental box system. The procurement does not indicate any incumbent vendors or existing infrastructure that requires direct integration, suggesting this may be a new equipment acquisition for the university. No specific budget range or award value was provided in the available documentation, which means vendors should prepare competitive pricing strategies based on the system's technical requirements and installation specifications. Potential bidders should thoroughly review the complete solicitation details on the provided online platform and be prepared to demonstrate their ability to deliver a fully functional, user-friendly rental box system that meets the University of Wisconsin-Green Bay's operational needs.