ESB Harness Mountain Decommission

The Oregon Department of Transportation (ODOT) has issued a Request for Competitive Quotes (RFCQ) for the ESB Harness Mountain Decommission project located near Elkhead, Oregon. The procurement seeks a qualified contractor to remove and dispose of an existing radio communications facility, specifically involving the demolition of a shelter, tower, propane tank, concrete foundations, and associated equipment at the Harness Mountain site. Deliverables include complete site clearing, infrastructure removal, and reseeding of disturbed areas, with substantial completion required by September 29, 2023, and final completion by October 6, 2023. The project requires detailed site work, including careful removal of all existing structures and utility infrastructure, with specific attention to proper disposal and site restoration. Key evaluation criteria include bid pricing submitted through the OregonBuys eProcurement system, with the lowest responsive bid being most favorable. A mandatory pre-quote conference was held on May 23, 2023, and the final bid submission deadline is July 7, 2023, at 10:00 a.m. Prospective contractors must be licensed with the Oregon Construction Contractors Board and comply with prevailing wage rate requirements.

This procurement is exclusively reserved for certified Emerging Small Businesses (ESBs) in Oregon, with a strict requirement that the selected contractor must perform at least 51% of the labor using their own workforce. The contract is part of the Emerging Small Business Assistance Program, which limits participation to qualifying small businesses within the state. Three bidders have submitted proposals: Coastal Construction Services LLC, C&C Constructors LLC, and Evergreen Developers LLC, with bid prices ranging from $39,000 to $49,800. The project involves working on Weyerhaeuser land, with the landowner permitting on-site camping and accepting native material backfill, as well as imported dirt or aggregate backfill that meets specific non-contamination requirements. Contractors will need to obtain a permit from Weyerhaeuser to access and work on the site. The procurement includes provisions for progress payments based on actual, measured quantities, with potential retainage withholdings and alternative retainage options. Comprehensive insurance requirements are mandated for the contractor and any subcontractors involved in the project.