Equipment Trailer - 5th wheel overdeck - ITAM

The State of Maine Department of Defense, Veterans & Emergency Management Military Bureau is seeking a Request for Quotations (RFQ #15A 250902*0054) for the procurement of a single 5th wheel trailer. Specifically, the solicitation requires an 8.5x20 hydraulic tail deckover gooseneck equipment trailer with precise technical specifications, including a 19,200 lbs payload capacity and 25,900 lbs GVWR, with an overall length of 30 feet. The procurement will be conducted through the state's e-Procurement system AdvantageME/Vendor Self Service (VSS), with quotations due on September 10, 2025, by 4:00 p.m. local time and a required delivery date before October 31, 2025. Vendors must submit a comprehensive bid package including a bid cover page, cost response sheet, detailed itemized quote, product information sheets, and warranty information. The evaluation will be based on best value, with the state prioritizing conformity to specifications and lowest price, with a preference for a Sure-Trac 2026 8.5x20+10 powder-coated 25.9K hydraulic tail deckover gooseneck equipment trailer or an equivalent product. The delivery will be made to LT. Jason Smith at the ITAM location in Augusta, Maine, with freight terms specified as FOB.

The RFQ does not specify any specific set-aside designations or restrictions on the types of organizations that can respond. No incumbent vendor information is provided, and there are no explicit mentions of disadvantaged enterprise provisions. The current documentation shows a total estimated cost of $0.00, indicating that the final pricing will be determined through the competitive bidding process. The state reserves the right to reject any bid that does not meet specifications or to make no award if no bids sufficiently meet the requirements. The procurement is structured to ensure flexibility in vendor selection, with an emphasis on obtaining the best possible equipment for the Department of Defense, Veterans & Emergency Management. Vendors are expected to provide comprehensive documentation, including detailed product specifications, delivery timelines, and warranty information to support their bid. The state's evaluation will focus on the overall value proposition, considering both technical compliance and pricing.