Equipment Rental Services - IFB 10220728

The California Department of Water Resources is requesting bids for equipment rental services to support operations at warehouse locations in Stockton, Sacramento, Sutter, and Isleton on an as-needed basis for peak workloads and flood emergency response, with bids due September 29, 2026 at 9:00 a.m. and technical questions due September 18, 2026 at 12:00 p.m.

Bidders must possess at least 50 percent of the 329 listed equipment line items (minimum 165 items), which span air compressors, excavators, generators, pumps, and specialized attachments. A Disabled Veteran Business Enterprise (DVBE) program participation commitment of a minimum 3 percent is mandatory, with DVBE incentive calculations providing up to a 5.0 percent preference depending on participation levels. A 5.0 percent Small Business preference applies to certified small businesses. Non-small business bidders may receive a 5.0 percent calculation preference if committing at least 25 percent subcontracting to certified small businesses. Bidders must maintain commercial general liability insurance of $1,000,000 per occurrence and comply with California Air Resources Board fleet regulations.

The anticipated contract term is three years, with an anticipated start date in October 2026. Bidders must submit pricing for daily, weekly, and monthly rental rates for each equipment item, plus separate delivery charges calculated as either a per-mile or flat rate. Evaluation will award the contract to the lowest responsible bidder meeting specifications after applying applicable preferences. Bidders must provide three references from equipment rental clients within the past five years. Payment will be made within 45 days of invoice receipt by the DWR Accounting Office, subject to budget appropriations. Public bid opening is scheduled for September 29, 2026 at 9:30 a.m. via Microsoft Teams. Answers to technical questions will be provided by September 22, 2026 at 5:00 p.m.