Equipment Rental (Light) Services - IFB 10218021

The California Department of Water Resources (DWR) is issuing an Invitation for Bid (IFB 10218021) for Light Equipment Rental Services to provide on-site delivery and pickup of equipment on an as-needed basis across Alameda, Contra Costa, Napa, Sacramento, San Joaquin, Santa Clara, Solano, and Stanislaus Counties. The procurement encompasses a comprehensive range of equipment including air compressors, aerial lifts, concrete equipment, forklifts, generators, pumps, tractors, dozers, excavators, trucks, and trailers, with 306 line items requiring daily, weekly, and monthly rental rate pricing. The three-year contract is anticipated to commence October 1, 2026, and bidders must maintain an equipment rental yard located within 30 road miles of the Delta Field Division's Operations and Maintenance Center at 5280 Bruns Road, Byron, California. Minimum qualifications require a valid business license from the bidder's headquartered city or county and compliance with California Air Resources Board regulations, including obtaining a Certificate of Compliance. Bidders must submit sealed bids by June 4, 2026, at 3:00 p.m., with a public bid opening scheduled for June 5, 2026, at 12:30 p.m. at the DWR Administration Building in Byron. Technical questions must be submitted in writing to Mao Yang at mao.yang@water.ca.gov by May 6, 2026, at 2:30 p.m., with written answers provided to all potential bidders by May 20, 2026, at 2:30 p.m. Award will be based on the lowest responsible bid meeting all specifications, with undisputed invoices paid within 45 days of receipt by the DWR Accounting Office.

This procurement includes a mandatory 3.0 percent Disabled Veteran Business Enterprise (DVBE) participation commitment requirement, with bids deemed non-responsive if this commitment is not fulfilled; additional DVBE incentive calculations of 3.0 to 5.0 percent may be applied during evaluation based on actual participation percentages. Bidders may also be eligible for Small Business Preference or Non-Small Business preferences if meeting specified subcontracting commitments. Required insurance coverage includes workers' compensation and employer liability insurance with statutory limits, commercial general liability coverage of $1,000,000 per occurrence, and motor vehicle liability of $1,000,000 combined single limit. Bidders must submit rental rates for all 306 line items, with failure to provide rates for any item resulting in automatic bid rejection. No incumbent contractors or existing infrastructure integration requirements are referenced in the solicitation documents. While no specific award value or budget range is disclosed in the solicitation materials, the scope encompasses comprehensive equipment rental services across a multi-county region over a three-year term, suggesting a substantial contract value.