Equip Rental Offset Drill w/OP D-10 STATE

The Kentucky Transportation Cabinet, Division of Purchases, on behalf of Highway District 10, is issuing a Request for Bid (RFB) for equipment rental services related to offset drilling operations in Breckinridge County. The procurement encompasses nine line items including a modified rotary drill with operator capable of drilling 7 to 10-inch diameter holes up to 40 feet deep in soil and rock for installing steel railroad rails, with offset drilling capability of at least five feet from the equipment edge; the drill must have a minimum 150 horsepower motor and 300 CFM air compressor with 16,000 pounds of downward pressure, and vendors must achieve a minimum production rate of 800 linear feet of installed railroad rails per 8-hour workday. Additional deliverables include traffic control services, used railroad rail provision, cribbing installation, excavation and backfill operations, guardrail cribbing, filter fabric supply, and bucket truck services with operators for tree clearing. All materials except railroad rails and geotextile fabric will be furnished by the vendor, while the Kentucky Department of Transportation provides site preparation, traffic control for certain line items, railroad steel materials, and geotextile fabric. The contract will commence upon award and expire February 28, 2026, with four optional one-year renewal periods available with written approval from both parties. Evaluation is based on best value scoring with price weighted at 95 points and response time weighted at 5 points, with bidders required to guarantee a specific response time in calendar days; production rate failure results in $500 daily liquidated damages and one percent invoice deduction per day for missed deadlines. Critical deadlines include January 29, 2025 at 4:00 PM Eastern Time for written questions, January 31, 2025 at 4:00 PM for the Commonwealth's response to questions, and February 12, 2025 at 1:30 PM Eastern Time for bid submission via the Kentucky Vendor Self Service portal.

Bidders must submit notarized campaign finance compliance affidavits, contractor employee immigration compliance affidavits, and subcontractor documentation prior to award, with resident bidder status affidavits required if applicable. Resident bidder preference and qualified bidder preferences apply per Kentucky statutes, and foreign entities must provide a certificate of authority from the Kentucky Secretary of State. The successful bidder must carry general liability insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, naming the Transportation Cabinet as additional insured. Price adjustments for certain line items involving steel are allowed quarterly based on industry-wide price changes with proper documentation, while other line items are firm for the first 12 months with only one increase permitted thereafter. No specific budget range or award value is disclosed in the solicitation documents; however, the contract structure with nine line items covering specialized equipment rental, labor, and materials over a one-year initial term with optional renewal periods suggests a substantial procurement with potential for significant contract value extension beyond the initial contract period.