Equine Hay Blanket Order

NC State University's Procurement & Business Services, on behalf of the College of Veterinary Medicine at Reedy Creek Equine Farm, issued a Request for Quotation (RFQ) for high-quality forage products to support 80+ horses living outdoors year-round. The procurement seeks 400 orchard mix round bales (4'x5'), 1,000 orchard mix small square bales (45 lbs), 500 alfalfa square bales (45 lbs), and 76 coastal bermuda round bales (4'x5'), with separate quotations required for delivery costs per bale type and by truckload. All hay must meet strict quality standards including being clean, low-dust, free of contamination, mold, and debris, with deliveries occurring 1-2 times monthly within weekday windows of 7:00 AM to 12:00 PM, and inclement weather deliveries must be tarped. The quoted quantities represent anticipated needs through December 31, 2026, though no quantities or dollar amounts are guaranteed. Vendors must provide firm pricing for the first contract year and guarantee prices for the entire one-year term, with delivery within five business days of order placement. Suppliers are required to provide three professional references from similar work within the past three years and must hold Worker's Compensation insurance (minimum $500,000), Commercial General Liability coverage ($1,000,000), and Automobile Liability Insurance ($1,000,000). The deadline for submitting questions is February 19, 2026, at 12:00 PM, and complete quotations must be uploaded to the Bonfire Public Portal by February 26, 2026, at 5:00 PM. The blanket order covers one year from the award date with options to renew for two additional one-year periods.

North Carolina resident bidders may qualify for a price-matching preference under Executive Order #50, allowing them to match the lowest non-resident bidder's price if within 5% or $10,000. All bidders must provide a debarment certification and comply with general contract terms. No specific set-asides for disadvantaged enterprises are mentioned in the procurement documents, nor are any incumbent vendors or current contractors identified. No listed budget range or award value is specified in the solicitation materials. The procurement does not appear to require integration with existing infrastructure or technology systems beyond submission through the Bonfire Public Portal.