Eqpt. Service, Parts, and Repairs for Lufkin SSLC

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) for Equipment Service, Parts, and Repairs at the Lufkin State Supported Living Center located in Angelina County. The solicitation (HHS0015070V3) seeks a contractor to provide maintenance, repair, and parts services for facility-owned equipment including tractors, forklifts, stand-up forklifts, and hand pallet jacks. The successful vendor must be located within 25 miles of the facility and demonstrate a minimum of three years of relevant experience, with three verifiable references from similar contracts completed within the past five years. Bidders are required to submit firm fixed pricing for labor, parts, shop supplies, freight, materials, and waste disposal fees, with potential price adjustments based on Consumer Price Index or Federal minimum wage changes. The bid response is due on February 24, 2025, at 10:30 AM, with all questions required to be submitted by January 30, 2025. The contract will commence upon award and expire on August 31, 2025, with a possible one-year extension option. Vendors must provide comprehensive insurance coverage, including workers' compensation, commercial general liability, commercial automobile liability, professional liability, and umbrella liability.

No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the solicitation documents. The procurement does not indicate any incumbent vendors or existing technological infrastructure requirements for integration. Vendors must complete and submit several mandatory documents, including the HHS Solicitation Affirmations (Exhibit A), Pricing Sheet (Exhibit C), Bidder Reference Form (Exhibit D), and demonstrate operational capabilities and financial capacity. While no specific budget range or award value was explicitly stated, bidders are required to provide hourly rates for both regular and outside regular service hours. The solicitation includes standard state requirements for vendors, such as compliance with cybersecurity standards, boycott restrictions, conflict of interest disclosures, and various state regulatory certifications. Interested vendors must navigate a two-step registration process for the HHS Online Bid Room, which can take up to five business days to receive credentials.