Eq Rental w/Operator D-11

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB 605 2200000463) on behalf of Highway District 11 (Manchester District Office) in Carter County for equipment rental with operator services to support transportation infrastructure maintenance and emergency response work. The procurement seeks qualified vendors capable of providing 29 different line items of heavy equipment with trained operators, including excavators in various configurations, dump trucks, dozers, loaders, compactors, graders, cranes, brush chippers, tree trimmers, flaggers, and laborers. All equipment must be maintained in excellent mechanical condition and include full maintenance, fuel, and lubrication services, with estimated usage ranging from 50 to 18,000 hours across line items and simultaneous availability requirements of up to 12 dump trucks and 10 flaggers. Vendors must guarantee routine work response times not exceeding five calendar days and emergency work mobilization within 48 hours of notification, with liquidated damages of $1,000 per day assessed for failures to meet these timeframes. The evaluation will utilize a best-value methodology with pricing accounting for 95 points and response time accounting for five points, with the lowest-priced conforming bid receiving maximum points. Bids were due electronically by March 4, 2022, at 1:30 p.m. Eastern Time through the Kentucky Vendor Self Service (VSS) platform, with a public bid reading scheduled for 3:00 p.m. Eastern Time on the closing date and a tentative award date of March 11, 2022. The initial contract period runs from the award date through February 28, 2023, with four optional one-year renewal periods available.

Qualified bidders, including Kentucky Correctional Industries, receive additional scoring preferences, and Kentucky resident bidders are eligible for reciprocal preference consideration. Vendors must maintain general liability insurance with $1,000,000 per occurrence limits and Kentucky workers' compensation coverage, with certificates naming the Kentucky Transportation Cabinet as additional insured. All vendors must submit the Annual Affidavit (effective through August 2020) concurrent with their bid response to establish compliance with Kentucky statutes governing campaign finance, sales and use tax registration, and state tax delinquency requirements. Each work order guarantees a minimum of eight hours of service, with vendors responsible for all mobilization, demobilization, and toll costs, plus an emergency mobilization compensation of $750 per piece of equipment when delivery and work commencement occur within 24 hours. The solicitation documentation does not specify a total contract value or budget range, but vendors must submit hourly rate bids on all 29 line items for consideration, with equipment specifications requiring manufacturer names and model numbers for verification purposes.