Eq Rental w/Op D-12 FHWA ER Eligible

The Kentucky Transportation Cabinet Division of Purchases, on behalf of District 12 (Pikeville District Office), is issuing a Request for Bid (RFB) for equipment rental with operator services eligible for Federal Highway Administration Emergency Relief funding. The procurement seeks bids for 16 line items of heavy equipment with qualified operators, including rear dump trucks, excavators of multiple sizes, articulated trucks, tractors, impact breakers, hydroseeders, motor graders, loaders, skid loaders, and escort trucks, with quantities ranging from 10 to 300 hours per equipment type. All equipment must be furnished with one operator (except light plants), include all necessary maintenance, repairs, fuel, and lubrication, and be delivered and mobilized at no expense to the Transportation Cabinet. Bidders must specify a guaranteed response time in calendar days following receipt of a delivery order, with a minimum eight-hour guarantee per work order and emergency response guaranteed within 48 hours with $750 mobilization fees. Evaluation will be conducted on a best value approach with 95 points allocated to price (lowest bidder receives maximum score) and 5 points for response time; vendors will be paid only during actual equipment use on the job, with penalties of 1% per day deducted from invoices for delays beyond the contracted completion date. The Master Agreement will have an initial term beginning no earlier than June 1, 2026, and expiring May 31, 2027, with four optional one-year renewal periods. The written question deadline is April 6, 2026, and bids must be submitted electronically through the Kentucky Vendor Self Service portal by April 21, 2026, at 1:30 PM Eastern Time, with a public bid reading scheduled for the closing date via conference line and an anticipated award date of May 8, 2026.

This procurement contains no set-aside designations specific to disadvantaged enterprises, with Disadvantaged Business Enterprise (DBE) goals set at 0%. However, all vendors must comply with Davis-Bacon Act wage determinations, Buy America and Build America Buy America (BABA) requirements, and non-collusion certifications, along with various federal and state compliance attestations. Vendors are required to maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, along with automobile liability insurance if applicable, and must submit weekly payroll documentation to verify prevailing wage compliance. The contract is exclusively for federally funded projects within District 12 of the Kentucky Transportation Cabinet and is subject to price adjustments after the first 12 months based on industry-wide changes with appropriate justification. No specific budget range or award value is provided in the solicitation documents; however, the scope and diversity of equipment requirements, combined with the extended contract term and renewal options, suggest a substantial procurement. No incumbent vendors or current contractors are identified, and no existing infrastructure or technology integration requirements are noted in the available solicitation materials.