Eq Rental with Operator - Remote Control Mini Skid Loader

The Commonwealth of Kentucky, acting through the Kentucky Transportation Cabinet (KYTC) Division of Purchases on behalf of the Division of Maintenance, is soliciting bids for equipment rental with operator services for remote control mini skid loaders across twelve highway districts. The solicitation (RFB 605 2600000255) requires vendors to provide a remote control mini utility loader with a minimum of 20 horsepower and 500-pound lift capacity, measuring less than 45 inches in height and width, furnished with one qualified operator and inclusive of all necessary maintenance, repairs, fuel, and lubrication. Vendors are not required to bid all twelve districts but must submit pricing for all line items within any selected district, with each district requiring 200 hours of equipment rental with operator services and five mobilization charges. The equipment will be utilized for cleaning pipes and box culverts under roadways throughout Kentucky's highway system. The initial contract period runs from January 1, 2026, through December 31, 2026, with four optional one-year renewal periods available at KYTC's discretion and with vendor consent. Evaluation will be based solely on pricing, with the lowest-priced bidder receiving the maximum 100 points. Written questions must be submitted by December 2, 2025, at 4:00 PM, with responses posted by December 4, 2025, and electronic bids are due by 1:30 PM Eastern Time on December 12, 2025, through the Kentucky Vendor Self Service (VSS) eProcurement system at https://vss.ky.gov, with the tentative award date of January 1, 2026.

Bidders claiming Kentucky resident bidder status must submit the required affidavit to qualify for consideration, while qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities may receive preference points of 20 percent or 15 percent, respectively, of maximum awarded points. There is no identified incumbent contractor or current contractor referenced in the solicitation documents. Vendors must maintain contractor's general liability insurance with minimum limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with ACORD certificates naming the Kentucky Transportation Cabinet as additional insured and holder required within ten days of award notice. Rental rates are charged only during actual equipment use with a minimum order of eight hours per delivery order, and a one-time mobilization charge per delivery order covers delivery and demobilization costs within the district; vendors are responsible for all tolls and transportation costs. Price adjustments are prohibited during the first twelve months of the contract, and thereafter require written justification based on industry-wide price changes. No specific contract value or budget range is provided in the solicitation documents; pricing is vendor-determined based on hourly rental rates and mobilization fees across the selected districts.