Eq Rental Offset Drill w/Operator D-11 - State

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued this Request for Bid (RFB) on behalf of Highway District 11 to procure equipment rental and specialized drilling services for slide repair work. The procurement seeks two modified rotary drills (truck or track-mounted) with operators capable of drilling 9-5/8 inch minimum diameter holes to install railroad steel piling up to forty feet in length. Line items include the drill with operator for 50,000 linear feet of work, vendor-supplied traffic control (10,000 man-hours), vendor-furnished railroad steel (50,000 linear feet), cribbing installation and materials (various quantities and square footage), excavation (6,000 cubic yards), backfill (6,000 cubic yards), laborer services (500 man-hours), bucket truck with operator (500 hours), and filter fabric (10,000 square yards). The initial contract period runs from April 1, 2023, through February 29, 2024, with four optional one-year renewal periods subject to written approval and potential renegotiation. Evaluation criteria allocate 95 points to price (with the lowest bid receiving maximum points) and 5 points to response time (measured in calendar days from delivery order receipt, with fastest response time receiving maximum points). The bid closing date was modified to March 16, 2023, at 1:30 PM Eastern Time, with a public bid reading scheduled via telephone conference at 3:00 PM Eastern Time on the same date. Awards will be made to the two best evaluated bidders, with the Department determining best value based on total cost calculations for individual delivery orders at the time of issuance. Vendors must maintain a minimum production rate of 600 linear feet of installed railroad rails per 10-hour work day, with liquidated damages of $500 per day for failure to meet this requirement. Successful bidders must obtain general liability insurance with $1,000,000 per occurrence limits and Kentucky workers' compensation insurance within 10 days of notice of intent to award, with the Commonwealth listed as an additional insured.

Kentucky resident bidder preferences and qualified bidder preferences apply as specified under KRS 45A.490-494 and KAR 200 5:410. All bids must be submitted electronically through the Kentucky eProcurement system, with vendor registration required 24-48 hours prior to submission. The solicitation is funded through Federal Highway Administration Emergency Relief funds and is subject to Davis-Bacon Act wage determinations, Buy America provisions, and Build America, Buy America Act requirements. Price adjustments are permitted monthly for steel and aluminum line items based on supplier invoices comparing February 2023 pricing to current month pricing, though only one price increase is permitted during the initial 12-month contract period, with any price decreases to be furnished to the state as soon as available. Bidders must submit an Annual Affidavit attesting under penalty of perjury that they have not knowingly violated Kentucky's campaign finance laws and that contract award will not violate any provision of those laws. No incumbent vendors or current contractors are identified in the solicitation documents, and no specific budget range or award value is provided; however, the scope of work and line items indicate a substantial service contract for significant earthwork and stabilization activities.