Eq Rental Offset Drill w/Operator D-11 - Federal

The Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB 605 2300000512) on behalf of Highway District 11 (Manchester District) for equipment rental services related to offset drill operations with qualified operators to support slide repair and railroad rail installation projects funded by Federal Highway Administration Emergency Relief funds. The procurement seeks awards to two qualified bidders to furnish two modified rotary drills (truck or track-mounted) with operators capable of drilling 9-5/8 inch minimum diameter holes and installing railroad steel up to 40 feet in length weighing a minimum of 130 pounds per linear yard. The scope of work includes additional line items for vendor-supplied traffic control, used railroad rail materials, cribbing installation, excavation, backfill material, laborer services, bucket truck operations, filter fabric installation, and cribbing materials, with estimated quantities including 50,000 linear feet of offset drill installation, 10,000 man-hours of traffic control, 50,000 linear feet of railroad rail, 6,000 cubic yards of excavation, 6,000 cubic yards of backfill, 500 man-hours of laborer services, 500 hours of bucket truck operation, and 25,000 cubic yards of vendor-furnished cribbing. Vendors must maintain a minimum production rate of 600 linear feet of installed railroad rails per 10-hour workday, with liquidated damages of $500 per day assessed for failure to meet this requirement, and must carry contractor's general liability insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance. Evaluation is conducted on a best value basis with 95 points allocated to price (lowest bidder receives maximum points) and 5 points for response time (fastest response receives maximum points), with awards made to the two lowest calculated bidders based on quantities and unit prices in effect when each delivery order is placed. The original bid closing date of March 6, 2023, was modified to March 10, 2023; the final RFB posted on March 8, 2023, with a closing date of March 16, 2023, at 1:30 p.m. Eastern Time, with electronic submissions required exclusively through the Kentucky eProcurement system. The initial contract period runs from April 1, 2023, through February 29, 2024, with four optional one-year renewal periods available with written approval from both parties, with a tentative award date of April 1, 2023.

Kentucky resident bidder preferences and reciprocal preferences apply per KRS 45A.490-494, and preferences for qualified bidders under 200 KAR 5:410 also apply. Vendors are not required to own all equipment but must be able to readily provide each piece when requested and submit detailed equipment specifications prior to award for verification. All work is federally funded under Title 23, United States Code, requiring compliance with Davis-Bacon Act wage determinations effective ten calendar days prior to bid submission, "Buy America" provisions mandating domestic manufacturing and sourcing of all steel and iron materials, and FHWA Form 1273 contract provisions covering nondiscrimination, prevailing wage requirements, contractor work hours and safety standards, and subletting limitations requiring contractors to perform at least 30 percent of work with their own organization. Pricing is firm for the initial contract period, with monthly price adjustments permitted for steel and cribbing line items based on supplier invoices comparing February 2023 pricing to the delivery order issuance month, and one price increase allowed after twelve months if justified by industry-wide changes. Vendors must submit an Annual Affidavit attesting non-violation of Kentucky's campaign finance laws, register with Kentucky Vendor Self Service, and provide certificates of insurance within ten days of award notification. No specific budget range or award value is provided in the solicitation documents.