Eq Rental Hydro-vac w/operator D-7

The Commonwealth of Kentucky Transportation Cabinet (KYTC), Division of Purchases, issued a Request for Bid (RFB) solicitation for the rental of a hydro-vacuum truck with operator for use in KYTC District 7, spanning twelve Kentucky counties including Anderson, Bourbon, Boyle, Clark, Fayette, Garrard, Jessamine, Madison, Mercer, Montgomery, Scott, and Woodford. The procurement seeks 125 hours of hydro-vac rental service on an hourly basis, with the equipment required to meet stringent technical specifications including a positive displacement vacuum blower, remote-operable hydraulic boom, minimum 16 inches of mercury vacuum capacity at 3600 cfm, minimum 1200-gallon fresh water capacity, minimum 10 cubic-yard debris compartment, onboard water pressure system up to 2000 psi, onboard air compressor, minimum 8-inch debris hose, and water jetting capabilities of 80 gpm at 2000 psi, with the unit equivalent to or greater than a Vactor 2110. Vendors were required to submit detailed specifications, signed face of solicitation, completed bid information, required affidavits, equipment specifications, product literature, and proof of authority from the Secretary of State for foreign entities. The evaluation criteria consisted of price as the sole measurable criterion (100 points), with award made on a best-value basis, while timely delivery within five working days of notification was mandatory. The bid due date was April 24, 2019, at 10:00 AM, with a tentative award date of April 24, 2019, and contract commencement on May 1, 2019, expiring April 30, 2020, with four optional one-year renewal periods available with written approval.

The solicitation did not identify any set-aside designations or restrictions on the types of organizations eligible to respond. Contractors were required to provide Contractor's General Liability Insurance with $1,000,000 per occurrence limits and Kentucky workers' compensation insurance, with an ACORD Certificate naming the KYTC as additional insured within ten days of award notice, and confirm their ability to begin services within five working days of notification. The Commonwealth guaranteed payment for actual hours of equipment operation in the field as measured by Department personnel, with a minimum of six payable hours per workday, though the 125 hours estimate was not a guarantee of actual usage. Travel time, downtime exceeding 15 minutes, and debris disposal were considered incidental to the contract price, and equipment delivery to and removal from the work site were to occur at no expense to the Transportation Cabinet. Pricing restrictions included no price increases permitted during the first twelve months, with only one increase allowed during the contract term based on industry-wide changes and requiring written justification provided at least thirty days in advance. No specific award value or budget range was disclosed in the solicitation.