Eq Rental Hydro Vac D1

The Kentucky Transportation Cabinet (KYTC) Division of Purchases, on behalf of District 1, is issuing a Request for Bid (RFB) for hydro-vacuum truck rental services to support maintenance operations across 12 counties. The procurement seeks two line items: pump truck services for cleaning septic tanks and sewer lines (estimated 100 hours) and pump truck services for cleaning storm drain inlets, catch basins, and various tanks (estimated 75 hours). Equipment specifications require an International MV Vacuum Truck or approved equivalent with a minimum 300-gallon fresh-water capacity, 2,000-gallon waste tank, water jetting capabilities up to 4,000 PSI, and the ability to operate up to 300 feet from the truck. Vendors must guarantee service initiation within 48 hours of notification and provide at least two contact phone numbers for communications. The evaluation will be conducted on a "best value" basis with pricing as the primary factor, where the lowest price bidder receives the maximum 100 points and subsequent bidders receive proportional points based on comparative pricing. The solicitation opened on November 5, 2025, with a bid closing date of November 21, 2025, at 1:30 p.m. Eastern Time, with a tentative award date of December 1, 2025. All bids must be submitted electronically through the Kentucky Vendor Self Service (VSS) eProcurement system, and the master agreement will commence upon award and expire on December 31, 2026, with four optional one-year renewal periods available.

Vendors responding to this opportunity must provide all required affidavits, including those addressing campaign finance compliance, resident bidder status (if claimed), qualified bidder status (if applicable), contractor employee compliance regarding illegal immigrants, and subcontractor information. Within ten days of award notification, vendors must submit a Certificate of Insurance demonstrating $1,000,000 in general liability coverage and Kentucky workers' compensation insurance, with the Kentucky Transportation Cabinet listed as an additional insured. The vendor assumes all responsibility for equipment delivery, fuel, maintenance, repairs, waste disposal at pre-approved sites, and operator costs, with compensation based solely on actual operating hours measured in the field, subject to a guaranteed minimum of four hours per work order. Price increases are prohibited during the first 12 months of the contract, and any subsequent increases require written justification based on industry-wide changes. Payment will be made within 30 working days of invoice receipt, with a 1 percent monthly penalty applied for payments exceeding 30 working days, and a $1,000 per day penalty assessed for failure to meet the 48-hour response deadline. No specific set-asides for disadvantaged enterprises or restrictions limiting eligible respondents are detailed in the solicitation materials provided.