Eq Rental Hydro Vac D1 - REBID

The Commonwealth of Kentucky Transportation Cabinet (KYTC), Division of Purchases, is soliciting bids through a Request for Bid (RFB) for hydro-vacuum truck rental services in Highway District 1, encompassing 12 counties including Ballard County. The procurement seeks an International MV Vacuum Truck or approved equivalent with operator to perform two primary services: cleaning septic and sewer lines at KYTC facilities for 100 hours and cleaning storm drain inlets, catch basins, and various tanks for 75 hours across the specified 12-county service area. The equipment must be furnished in good mechanical working condition with all maintenance, repairs, fuel, and lubrication included by the vendor, with the contractor required to respond to service requests within 48 hours and complete work assignments prior to contract expiration. Minimum equipment specifications include a 300-gallon fresh-water capacity, 2,000-gallon waste tank, water jetting capabilities up to 4,000 PSI, and ability to operate up to 300 feet from the truck. Bidding is restricted to electronic submission through the Kentucky Vendor Self Service (VSS) eProcurement system only, with responses due by December 18, 2025, at 1:30 PM Eastern Time; the tentative award date is January 12, 2026, and the initial contract period extends from award through January 31, 2027, with four optional one-year renewal periods available. Evaluation is conducted on a best-value, lowest-price basis with 100 points allocated to price criteria, with the lowest bidder receiving maximum points and other bidders scored proportionally. All bid prices must remain firm for the first 12 months, with price increases requiring written justification based on industry-wide changes and 30 days' notice.

Kentucky resident bidders receive reciprocal preference if applicable, and qualified minority and disadvantaged vendors including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit organizations serving individuals with severe disabilities receive additional preferences in the evaluation process. Vendors must maintain Contractor's General Liability Insurance with $1,000,000 per occurrence limits and Kentucky workers' compensation insurance, with certificates naming the Kentucky Transportation Cabinet as additional insured. Payment is made upon submission of proper invoices within 30 working days, with a 1% monthly penalty assessed for late payments exceeding 30 working days. All bids require submission of required affidavits, insurance certificates, and compliance documentation prior to award through the VSS portal, with a maximum file size of 65,000 KB and a limit of ten documents per submission. No specific budget range or award value is disclosed in the solicitation documents; pricing is determined competitively based on the lowest responsive and responsible bid meeting all specifications and requirements.