Eq Rental Highway Sweeping D-1

The Commonwealth of Kentucky Transportation Cabinet is issuing a Request for Bid (RFB) for equipment rental to provide highway sweeping services on non-interstate routes in District One (McCracken County), covering 137.40 miles of designated roadway segments including curb lines, bridge areas, and bike lanes. The contractor must provide truck-mounted sweeping equipment meeting specific criteria, including a minimum 4-cubic-yard hopper, dust suppression system, and units no older than five years with a 26,000 GVW minimum (equivalent to an Elgin Broom Bear configuration), along with an escort vehicle equipped with a flashing arrow board, 62 mph impact attenuating device, and 500-gallon water tank, plus a manual debris collection vehicle for removal and disposal of debris at approved off-site locations. The contractor must maintain General Liability Insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates filed within ten days of award notice. Pricing is evaluated on a per-mile basis under a best value methodology, with the lowest price receiving the maximum 100 points. Work operations are restricted to hours outside 6:00-9:00 a.m. and 3:00-6:00 p.m. Monday through Friday, with penalties of $250 per occurrence for violations and $200 per day penalties for failure to begin or complete work within specified timeframes. The deadline for written questions is November 3, 2025, at 1:30 p.m. Eastern Time, with responses issued by November 6, 2025, and bids must be submitted electronically through the Kentucky Vendor Self Service portal by November 14, 2025, at 1:30 p.m. Eastern Time, with an anticipated award date of December 1, 2025. The initial contract period begins upon award and expires November 30, 2026, with four optional one-year renewal periods available subject to written approval and potential renegotiation of terms.

No reciprocal preference for Kentucky resident bidders is applicable to this procurement, and no specific set-asides or restrictions on organization types are identified in the solicitation documents. The district work location sheet indicates operations are centered in McCracken County with specific route segments on state and county roads, though no incumbent contractor information or existing infrastructure integration requirements are documented in the available materials. Prospective bidders are encouraged to inspect the project site by contacting Paul Friedlander at the KYTC District One Paducah Section Office. Price increases are prohibited during the first twelve months and require industry-wide justification thereafter with thirty days' notice, while price decreases must be passed through immediately. The specific contract value or budget range is not disclosed in the solicitation materials, as pricing is to be determined through the competitive bidding process based on per-mile rates submitted by qualified bidders.