Eq Rental Crane w/Operator D-1

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued Request for Bid (RFB 605 2100000662) on behalf of Highway District 1 (Paducah District Office) seeking the rental of equipment and operator services for crane work across twelve counties in western Kentucky: Ballard, Carlisle, Graves, Fulton, McCracken, Lyon, Livingston, Crittenden, Marshall, Calloway, Trigg, and Hickman. The procurement requires a minimum 40-ton mobile crane equipped with an operator, helper, and driving hammer assembly capable of driving 20-inch by 18-foot, 10-gauge metal interlocking sheet piling and HP12X53 steel H-Piles at least 30 feet in length. The estimated requirement encompasses 150 hours of crane and operator services, with the vendor responsible for providing all equipment in good mechanical condition, including necessary maintenance, repairs, fuel, and lubrication. The vendor must provide the machine, operator, and helper within a mutually agreed response time, with the Transportation Cabinet providing at least 48 hours' notice prior to delivery, and will be paid only for actual working hours at each work site with a guaranteed minimum of eight hours per work order. The bid closing date was May 21, 2021, at 1:30 p.m. Eastern Time, with a tentative award date of June 1, 2021. The initial contract period runs from June 1, 2021, through May 31, 2022, with four optional one-year renewal periods available with written approval of both parties and potential renegotiation of terms. Evaluation will be based on price alone, with the lowest conforming bid receiving maximum points.

The Commonwealth applied reciprocal preference to Kentucky resident bidders and preferences for qualified bidders as defined in Kentucky Revised Statutes 45A.490-494. All bidders were required to maintain Contractor's General Liability Insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with an ACORD Certificate to be provided within ten days of award notice. The vendor was responsible for all travel, mobilization, and fuel expenses, and online bid submission through the Kentucky eProcurement system was mandatory, requiring vendor registration 24-48 hours prior to closing. Bids were required to remain valid for a minimum of 90 calendar days after the closing date. All bidders were required to complete and submit a notarized Annual Affidavit establishing mandatory compliance certifications regarding campaign finance laws, sales and use tax registration, state tax payment obligations, and ethics prohibitions. No incumbent contractors or specific budget range was identified in the solicitation documents.