Eq. Rental w/ Operator - Crane D-3

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, is soliciting bids through a Request for Bid (RFB) for equipment rental services with operator for District 3. The procurement encompasses three line items to be priced on an hourly basis: a 25-ton crane with operator (40 hours), a 50-ton crane with operator (40 hours), and a clamshell bucket attachment (40 hours). Bidders must submit responses electronically through the Kentucky Vendor Self Service (VSS) system by January 13, 2025, at 1:30 p.m. Eastern Time, with a public bid reading scheduled for 3:00 p.m. the same day via conference line. The master agreement will be effective from the award date through December 31, 2025, with optional renewal periods of four additional one-year terms subject to written approval by both parties and potential renegotiation. Equipment must be delivered within fourteen calendar days of order with forty-eight hours' notice, and the vendor is responsible for all travel, mobilization, maintenance, repairs, fuel, and lubrication expenses while guaranteeing a minimum of eight hours per work order. Evaluation is conducted on a best-value basis with price as the sole measurable criterion (100 points), with the lowest-priced bidder receiving maximum points and subsequent bidders scored proportionally. Successful bidders must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with an ACORD certificate naming the Kentucky Transportation Cabinet as additional insured and submitted within ten days of award notice; the insurer must have an AM Best rating of B+ or higher. Award is tentatively scheduled for January 31, 2025.

Reciprocal resident bidder preferences and qualified bidder preferences apply per Kentucky statutes, with resident bidders receiving preference against nonresident bidders from states that grant reciprocal preference. All required affidavits regarding campaign finance compliance, resident bidder status (if claimed), qualified bidder status (if claimed), illegal immigrant workforce prohibition, and subcontractor compliance must be submitted with the bid or prior to award. Vendors are not required to own all equipment but must be able to readily provide each piece when requested. Price increases are prohibited during the first twelve months of the contract and require thirty days' written notice with industry-wide justification thereafter; price decreases must be immediately reported. Payment is made within thirty working days of invoice receipt, with a 1% monthly penalty applied for payments exceeding thirty working days. No specific budget range or award value is listed in the solicitation, as pricing is determined through competitive bidding evaluation.